Accountant – Accounts Payable

GINCO Cont. Co. LLC; Sharjah; On-site; AED 180,000 - 300,000; Full time

Job summary

GINCO Cont. Co. LLC is seeking an Accountant – Accounts Payable to oversee verification, 3-way matching, ERP processing, and VAT compliance for UAE operations.

The role ensures timely settlements, resolves billing discrepancies, and maintains vendor master data. Key duties include 3-way matching, subcontractor certificate processing, vendor statement reconciliations, and preparing weekly payment proposals in line with project cash flows and terms.

Qualifications

• Experience in accounts payable processes and vendor management.
• Familiar with 3-way invoice matching and procurement controls.
• Knowledge of UAE VAT regulations and compliance.

Responsibilities

• 3-Way Invoice Matching: Verify all supplier invoices against PO, DN, and MRV in ERP.
• Subcontractor Certificate Processing: Audit monthly payment certificates, retentions and debits.
• Vendor Statement Reconciliation: Monthly reconciliations between vendor statements and AP sub-ledger.
• Payment Proposal Preparation: Prepare weekly payment runs based on project cash flow and terms.
• UAE VAT Compliance: Ensure invoices have valid TRN and VAT breakdown per FTA rules.
• Vendor Master Maintenance: Maintain vendor records including licenses, VAT certificates, bank details.
• Query Management & Communication: Liaise with site stores, engineers, and vendors to resolve issues.
• Month-End Closing & Accruals: Prepare AP accruals for delivered unbilled material and uncertified works.

Skills

Accounts Payable

ERP systems

Job description

The Accountant – Accounts Payable oversees the accurate verification, 3-way matching, ERP processing, and reconciliation of all supplier and trade contractor invoices. The role ensures timely settlements, resolves billing discrepancies, and maintains strict UAE VAT statutory compliance.

KEY RESPONSIBILITIES & DAY-TO-DAY ACCOUNTABILITIES:

• 3-Way Invoice Matching: Verify all supplier and vendor invoices against approved Purchase Orders (PO), site Delivery Notes (DN), and Material Receiving Vouchers (MRV) in the ERP.
• Subcontractor Certificate Processing: Audit and record approved monthly subcontractor payment certificates, validating retentions, advance amortization, and debit back-charges.
• Vendor Statement Reconciliation: Perform monthly reconciliations between vendor statements and ERP accounts payable sub-ledgers, resolving outstanding disputes.
• Payment Proposal Preparation: Prepare weekly payment proposal runs (bank transfers and checks) based on approved project cash flow schedules and vendor credit terms.
• UAE VAT Compliance: Inspect tax invoices for full compliance with UAE Federal Tax Authority (FTA) regulations (valid TRN, proper taxable values, and VAT breakdown).
• Vendor Master Maintenance: Assist in maintaining verified vendor master records, including trade licenses, VAT certificates, and verified bank details.
• Query Management & Communication: Liaise with project site storekeepers, procurement engineers, and vendor representatives to address invoice hold-ups and delivery variances.
• Month-End Closing & Accruals: Prepare month-end AP accrual schedules for delivered unbilled materials and uncertified site works to support timely financial closings.