Procurement & Inventory Executive

Borderless General Trading; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Borderless General Trading is seeking a detail-oriented Procurement Assistant in Dubai to manage daily procurement and purchasing activities, ensuring correct quantities and batches. You will maintain records, track orders, identify discrepancies, and assist management with procurement reporting to drive smooth operations.

In parallel, you will handle inbound inventory coordination, verify receivals against procurement data, and ensure accurate labeling and system entry.

Qualifications

• Experience in procurement, purchasing, inventory or warehouse operations.
• Strong MS Excel skills and data handling experience.
• Attention to detail and high accuracy in fast-paced environments.
• Ability to identify discrepancies and work with multiple systems.

Responsibilities

• Coordinate daily procurement and purchasing activities and track orders.
• Receive, label, and reconcile inbound inventory against records.
• Prepare inventory for dispatch and coordinate with logistics teams.

Skills

Excel proficiency

Attention to detail

Data analysis

Organized

English communication

Multitasking

Numerical ability

Tools

Microsoft Excel

Job description

Procurement Assist

ProcurementAssist with daily procurement and purchasing activities Process procurement lists and purchase the correct products quantities and batches lots as instructed Maintain accurate records of all purchases and procurement activity Track open procurement lots and ensure orders are completed correctly Check previous purchases before placing orders to prevent strong duplicate procurement strong Identify discrepancies such as incorrect products quantities duplicated lots missed purchases or pricing differences Reconcile procurement records against purchase orders supplier orders and received inventory Track order status and follow up on pending cancelled delayed or partially fulfilled orders Escalate procurement errors or unusual issues immediately Assist management with procurement reports and daily operational updates

Inventory Inbound Operations

Inventory Inbound OperationsCoordinate and record incoming inventory Check incoming goods against procurement records and expected quantities Ensure inventory is correctly received counted labelled and entered into the relevant systems Identify shortages excess quantities damaged inventory or incorrect products Maintain accurate inbound records and inventory reconciliation

Dispatch Warehouse Coordination

Dispatch Warehouse CoordinationAssist with preparing inventory for dispatch Ensure the correct products and quantities are dispatched against the relevant orders or requirements Coordinate with warehouse logistics courier and operations teams where required Maintain accurate dispatch records Help investigate inventory or dispatch discrepancies Ensure pending inbound and outbound inventory is followed through until completion The successful candidate must be very strong and fast with computers.

Required Skills

• You should be comfortable with:Microsoft ExcelVLOOKUP/XLOOKUPPivot TablesFilters and sortingConditional formattingBasic formulas such as SUMIF/SUMIFS and COUNTIF/COUNTIFSComparing large Excel files and identifying discrepanciesWorking with large amounts of dataCopying, cleaning, and organizing data efficientlyUsing multiple browser tabs, websites, spreadsheets, and internal systems simultaneouslyPrevious experience in procurement, purchasing, inventory, warehouse operations, e-commerce, or a similar operational role.
• Strong Microsoft Excel skills.
• Excellent attention to detail.
• Able to work quickly without sacrificing accuracy.
• Comfortable handling repetitive and high-volume operational work.
• Strong numerical and analytical ability.
• Able to identify mistakes and discrepancies independently.
• Highly organized and able to track multiple pending tasks simultaneously.
• Good written and spoken English.
• Comfortable working in a fast-paced environment.
• Takes ownership of tasks and follows them through to completion.