Admin Assistant-Procurement Data Center

Damac Properties; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

Damac Properties in Dubai is looking for a Procurement Administrator to support streamlined purchasing processes across the organization. You will assist with PRs and POs, maintain documentation, and keep procurement trackers up to date.

Working with Data Center stakeholders, you will coordinate RFQs, track deliveries, and ensure accurate supplier records. You will also help align invoices with orders and generate periodic procurement reports in line with company policies.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline.
• 5–10 years of experience in Procurement.
• Strong computer skills with proficiency in Microsoft Office.
• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.

Responsibilities

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Maintain organised procurement documentation and electronic records.
• Update procurement trackers, order status reports, and other monitoring files.
• Send RFQs to approved or relevant suppliers and coordinate quotation submissions.
• Maintain supplier contact information and procurement records.
• Coordinate with Data Center stakeholders to monitor urgent procurement needs.
• Track critical orders to minimize delays affecting Data Center activities.
• Maintain records of Data Center procurement requests and their status.
• Monitor open Purchase Orders and update delivery schedules.
• Escalate significant supplier delays to the Procurement team.
• Coordinate invoices with POs and supporting documents; follow up on missing documents.
• Prepare periodic procurement reports such as Open POs, RFQ status, and invoices.

Education

Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline

Tools

Microsoft Office

Job description

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Maintain organised procurement documentation and electronic records.
• Update procurement trackers, order status reports, and other monitoring files.

Key Responsibilities

JOB DESCRIPTION

Procurement Administration

• Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
• Maintain organised procurement documentation and electronic records.
• Update procurement trackers, order status reports, and other monitoring files.

Supplier and Quotation Coordination

• Send Requests for Quotation (RFQs) to approved or relevant suppliers.
• Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.
• Maintain and update supplier contact information and procurement records.

Data Center Procurement Support

• Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.
• Assist in tracking critical orders to minimize delays that could affect Data Center activities.
• Maintain clear records of Data Center procurement requests and their current status.

Purchase Order and Delivery Tracking

• Monitor open Purchase Orders and maintain an updated delivery schedule.
• Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.
• Escalate significant supplier delays or delivery issues to the responsible Procurement team member.

Invoice and Payment Documentation

• Assist in coordinating supplier invoices with Purchase Orders and supporting documents.
• Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.
• Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.

Procurement Reporting and Data Management

Prepare periodic reports covering areas including, but not limited to:

• Open Purchase Orders
• RFQ status
• Supplier quotations
• Outstanding deliveries
• Invoice/payment documentation status
• Urgent Data Center procurement requirements
• Assist with data preparation for management reports, meetings, audits, and procurement reviews.
• Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.

Minimum Qualification

• Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline

Minimum Experience

• 5–10 years of experience in Procurement
• Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.
• Good knowledge of procurement documentation and purchasing processes.
• Strong computer skills, particularly Microsoft Office.