Workshop Planner/ Administrator

Buraaq Mining; Benoni; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Buraaq Mining is seeking a disciplined Workshop Planner/Administrator to coordinate daily and weekly workshop workload, prepare comprehensive job packs, and maintain ISO-compliant records.

You will track progress, liaise with Procurement, and support SHEQ; strong organizational skills and ERP literacy are essential for success in this role.

Qualifications

• Completed National Diploma advantageous; production/operations/mechanical or admin qualifications preferred.
• Minimum 2-3 years experience in a workshop or engineering environment.
• Proficiency in MS Excel, MS Office and planning/ERP systems is essential.
• Basic ability to interpret mechanical parts and drawings is advantageous.

Responsibilities

• Plan and schedule daily and weekly workload for the workshop.
• Prepare job packs including job cards, inspection sheets, drawings and parts lists.
• Update workflow boards and track progress to ensure on-time completion.
• Follow up on quotations, POs, supplier lead times and deliveries with Procurement Support.
• Maintain job card registers, WIP logs and ISO-compliant documentation.
• Track parts shortages and communicate updates to Foreman and Operations Manager.
• Manage and update customer job status reports and provide ETAs as needed.
• Ensure all job cards are completed, signed, filed and captured accurately.
• Assist with daily administrative duties (attendance, overtime forms, safety docs).
• Support SHEQ with quality inspection scheduling and audit prep.
• Ensure documentation is controlled and ISO 9001 compliant.
• Escalate bottlenecks to Foreman or Operations Manager.

Skills

Organisational skills

Planning

Communication

Attention to detail

Documentation

Workflow observation

Problem solving

Education

National Diploma (advantageous)

Operations/Production/Mechanical/Office admin qualification (preferred)

Tools

MS Excel

MS Office

ERP systems (SAP, Sage, Syspro)

Job description

Academic Requirements:

• Completed National Diploma advantageous. A qualification in Production Management, Operations Management, Mechanical Engineering, or Office Administration is preferred, with minimum 2-3 years experience in a workshop or engineering environment.
• Proficiency in MS Excel, MS Office, and planning/ERP systems (e.g., SAP, Sage, Syspro) is essential.
• Basic ability to interpret mechanical parts and engineering drawings is advantageous.

Responsibilities

• Planning and scheduling daily and weekly workload for the workshop.
• Preparing job packs including job cards, inspection sheets, drawings, and parts lists.
• Updating workflow boards and tracking job progress to ensure on-time completion.
• Following up on quotations, purchase orders, supplier lead times, and deliveries with Procurement Support.
• Maintaining job card registers, WIP (work in progress) logs, and documentation according to ISO requirements.
• Tracking parts shortages/delays and communicating updates to the Foreman and Operations Manager.
• Managing and updating customer job status reports and providing ETAs when required.
• Ensuring all job cards are completed, signed off, filed, and captured accurately.
• Assisting with daily administrative duties, including attendance registers, overtime forms, and safety documentation.
• Supporting SHEQ with quality inspection scheduling and audit preparation.
• Ensuring documentation and records are properly controlled and compliant with ISO 9001.
• Escalating workflow bottlenecks and delays to the Foreman or Operations Manager.

Requirements

• Strong organisational and planning skills.
• Resourceful and solution based thinker.
• Ability to work under pressure and manage multiple jobs simultaneously.
• High attention to detail and strong documentation accuracy.
• Good communication skills for engaging with artisans, supervisors, stores, customers, and procurement.
• Ability to identify workflow issues and take proactive action.
• Experience in mechanical, engineering, manufacturing, or rebuilding environment is preferred.