Workshop Manager

Abantu Staffing Solutions; East London; On-site; ZAR 240,000 - 300,000; Full time

Job summary

Abantu Staffing Solutions in East London seeks a skilled workshop supervisor to oversee administrative processes and stock for the workshop and sites. You will coordinate mechanics on scheduled services and breakdowns, manage the Stock Clerk, handle purchase orders, supplier queries, and ensure timely invoicing and month-end reconciliations.

The role requires Grade 12, 3-5 years supervisory experience in a workshop/mechanical repair environment, and a valid driver's license; strong Excel and

Qualifications

• Grade 12
• 3-5 years' supervisory experience within a workshop/ mechanical repair background
• Strong administrative skills

Responsibilities

• Responsible for meticulous administration and reporting, including following documentation processes and procuring items/stock required for the workshop and sites, as well as mechanical parts
• Co-ordinate mechanics in respect of scheduled services and breakdowns, and oversee the Stock Clerk
• Schedule machine services and maintain constant communication with mechanics regarding service requirements and progress
• Report on breakdown progress and schedule roadworthy tests
• Summarise tyre expenses and advise the office regarding operator debt
• Complete checklists with operators before they leave the workshop, ensuring required equipment is available, including grease guns, spare wheels, wheel spanners and jacks
• Ensure all administrative deadlines are met, including stock takes, job cards and site hours
• Accountable for purchase orders, including obtaining quotations, comparing prices, placing orders and maintaining the required documentation
• Liaise closely with suppliers regarding order deliveries, lead times and collections
• Maintain good working relationships with suppliers and independently resolve supplier queries
• Ensure month-end reconciliation of orders, taking single-point responsibility for orders placed and ensuring all invoices are matched to the correct purchase orders and allocations prior to payment
• Apply strong analytical and written/oral communication skills while working alongside administrative staff, workshop staff and site managers
• Utilise advanced Excel, numerical and reporting skills

Skills

Supervisory experience

Administrative skills

Driver's license

Education

Grade 12

Job description

REQUIREMENT

• Grade 12

• 3-5 years' supervisory experience within a workshop/ mechanical repair background

• Valid driver's license

• Strong administrative skills

RESPONSIBILITIES

• Responsible for meticulous administration and reporting, including following documentation processes and procuring items/stock required for the workshop and sites, as well as mechanical parts

• Co-ordinate mechanics in respect of scheduled services and breakdowns, and oversee the Stock Clerk

• Schedule machine services and maintain constant communication with mechanics regarding service requirements and progress

• Report on breakdown progress and schedule roadworthy tests

• Summarise tyre expenses and advise the office regarding operator debt

• Complete checklists with operators before they leave the workshop, ensuring required equipment is available, including grease guns, spare wheels, wheel spanners and jacks

• Ensure all administrative deadlines are met, including stock takes, job cards and site hours

• Accountable for purchase orders, including obtaining quotations, comparing prices, placing orders and maintaining the required documentation

• Liaise closely with suppliers regarding order deliveries, lead times and collections

• Maintain good working relationships with suppliers and independently resolve supplier queries

• Ensure month-end reconciliation of orders, taking single-point responsibility for orders placed and ensuring all invoices are matched to the correct purchase orders and allocations prior to payment

• Apply strong analytical and written/oral communication skills while working alongside administrative staff, workshop staff and site managers

• Utilise advanced Excel, numerical and reporting skills