Workshop Manager

Abantu Staffing Solutions; Oos-Kaap; On-site; ZAR 250,000 - 350,000; Full time

Job summary

Abantu Staffing Solutions seeks a Workshop Administrator Supervisor to oversee administrative processes for a busy mechanical workshop. The role includes procuring parts, coordinating mechanics on services and breakdowns, and supervising the Stock Clerk while ensuring accurate reporting and deadlines are met.

Primary duties include supplier coordination, monthly reconciliations, and effective communication with workshop staff and site managers.

Qualifications

• Grade 12 or equivalent.
• 3–5 years supervisory experience in a workshop/mechanical repair environment.
• Valid driver’s license.
• Strong administrative and reporting skills.

Responsibilities

• Maintain meticulous administration and reporting, including following documentation processes and procuring workshop/site items and mechanical parts.
• Coordinate mechanics for scheduled services and breakdowns; supervise the Stock Clerk.
• Schedule machine services and communicate service requirements and progress to mechanics.
• Report on breakdown progress and schedule roadworthy tests.
• Summarise tyre expenses and advise on operator debt.
• Complete operator checklists before departure, ensuring equipment availability (grease guns, spare wheels, wheel spanners, jacks).
• Ensure all administrative deadlines are met (stock takes, job cards, site hours).
• Manage purchase orders: obtain quotations, compare prices, place orders, maintain documentation.
• Liaise with suppliers regarding deliveries, lead times and collections; resolve supplier queries.
• Ensure month-end reconciliation of orders and match invoices to PO allocations prior to payment.
• Apply strong analytical and written/oral communication with staff and site managers.
• Utilise advanced Excel, numerical and reporting skills.

Skills

Strong administrative skills

Supervisory experience

Valid driver's license

Education

Grade 12

Job description

REQUIREMENT

• Grade 12

• 3-5 years' supervisory experience within a workshop/ mechanical repair background

• Valid driver's license

• Strong administrative skills

RESPONSIBILITIES

• Responsible for meticulous administration and reporting, including following documentation processes and procuring items/stock required for the workshop and sites, as well as mechanical parts

• Co-ordinate mechanics in respect of scheduled services and breakdowns, and oversee the Stock Clerk

• Schedule machine services and maintain constant communication with mechanics regarding service requirements and progress

• Report on breakdown progress and schedule roadworthy tests

• Summarise tyre expenses and advise the office regarding operator debt

• Complete checklists with operators before they leave the workshop, ensuring required equipment is available, including grease guns, spare wheels, wheel spanners and jacks

• Ensure all administrative deadlines are met, including stock takes, job cards and site hours

• Accountable for purchase orders, including obtaining quotations, comparing prices, placing orders and maintaining the required documentation

• Liaise closely with suppliers regarding order deliveries, lead times and collections

• Maintain good working relationships with suppliers and independently resolve supplier queries

• Ensure month-end reconciliation of orders, taking single-point responsibility for orders placed and ensuring all invoices are matched to the correct purchase orders and allocations prior to payment

• Apply strong analytical and written/oral communication skills while working alongside administrative staff, workshop staff and site managers

• Utilise advanced Excel, numerical and reporting skills