Ward Administrator – Surgical Ward 3

Lenmed; Durban; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Lenmed's Ethekwini Hospital and Heart Centre in Durban is seeking a ward secretary to coordinate secretarial tasks, receive all new patients, visitors and doctors, and support the Unit staff and Unit Manager in daily operations.

The role requires Grade 12, 2–3 years' hospital secretarial experience, strong computer literacy and stock management in a healthcare setting. The successful candidate will contribute to a welcoming ward environment and efficient administrative workflows.

Qualifications

• Grade 12 or equivalent NQF Level 4 Qualification.
• 2-3 years’ experience in a secretarial position/Hospital experience.
• Computer literacy.
• Stock management in a Healthcare environment essential.

Responsibilities

• Answers the telephone in a friendly and professional manner.
• Ensure all new admissions are on the patient's name board with the time and date.
• Ensure the patient receives a ward information form.
• Place the required stickers in the bulletin book.
• Ensure suitable arrangements are made with the ward that patient is being transferred to or from.
• Discharges may only occur once the Doctor has given his consent in writing.
• Assist with staff shift planning in the ward if required.
• Complete and update “Monthly Register” for learners.
• Ensure all billing is up to date.

Skills

Communication

Telephone etiquette

Coordination

Customer service

Education

Grade 12 or equivalent

Tools

Computer literacy

Stock management

Job description

Lenmed invites suitably qualified candidates to apply for the following position

Ethekwini Hospital and Heart Centre - 11 Riverhorse Drive, Riverhorse Valley Business Estate, Durban

Main Focus Areas

The Group is committed to creating places of healing for their communities, focused on attracting the best expertise and dedicated to building a steadfast, devoted team.The incumbent will be responsible for the co-ordination of all secretarial work in the ward and responsible for receiving all new patients, visitors, and doctors in the ward as well as to make them feel welcome.The incumbent will further be required to assist the Unit staff and the Unit Manager.

Key Performance Areas: (include but are not limited to)

• Answers the telephone in a friendly and professional manner
• Ensure all new admissions are on the patient's name board with the time and date.
• Ensure the patient receives a ward information form
• Place the required stickers in the bulletin book
• Ensure suitable arrangements are made with the ward that patient is being transferred to or from
• Discharges may only occur once the Doctor has given his consent in writing
• Assist with staff shift planning in the ward if required
• Complete and update “Monthly Register” for learners
• Ensure all billing is up to date

Post Requirements: (include but are not limited to)

• Grade 12 or equivalent NQF Level 4 Qualification
• 2-3 years’ experience in a secretarial position/Hospital experience
• Computer Literacy
• Stock management in a Healthcare environment essential

Please Note:

Candidates must ensure that their contact details are correct and that they can be contacted during office hours. If candidates are not contacted within thirty (30) days after the closing date, they should consider their applications as being unsuccessful. Late, incomplete and applications not indicating the applicable position will not be considered. The right to fill the position within the Operational requirements of the Company is reserved. By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes(should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If your application is not successful, we retain your CV and other information provided of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner. Equal opportunity is supported by the Employer.