Vacancy | Head Office Personal Assistant

Lenmed; Roodepoort; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Lenmed Head Office in Roodepoort seeks a seasoned Personal Assistant to provide high-level administrative support to multiple Function Leads. You will manage calendars, coordinate travel, prepare reports, and handle confidential information to enable leaders to focus on strategic priorities.

The role requires strong organizational skills, discretion, and the ability to liaise with diverse stakeholders in a fast-paced corporate setting.

Qualifications

• Grade 12 or equivalent NQF Level 4 qualification.
• A relevant postgraduate qualification will be advantageous.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting multiple stakeholders; ideally 5 to 10 years in a secretarial role.
• Advanced proficiency in Microsoft Office Suite and experience in a fast-paced corporate or group-function environment.
• Ability to co-ordinate complex schedules, travel, meetings, and administrative deliverables.

Responsibilities

• Provide administrative and coordination support to Function Leads on cross-functional initiatives, timelines, and deliverables.
• Liaise professionally with internal and external stakeholders and coordinate communications on behalf of Function Leads.
• Manage Leaders calendars, appointments, and meetings, proactively resolving scheduling conflicts.
• Screen and manage telephone calls, emails and correspondence, responding or redirecting as appropriate.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Coordinate conferences, workshops, meetings, and team events.
• Draft, proofread, format, and distribute reports, presentations, and business correspondence.
• Prepare meeting agendas, minutes, supporting documents, and action trackers.
• Process procurement requests, and accurate administrative data entries.
• Provide front-office and reception support when required, maintaining a welcoming environment.
• Handle sensitive information with discretion and complete additional projects assigned by the Executive Assistant and Office Manager.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Documentation

Communication

Reception support

Procurement processing

Education

Grade 12

Postgraduate qualification

Tools

Microsoft Office Suite

Job description

Lenmed invites suitably qualified candidates to apply for the following position

Vacancy | Head Office Personal Assistant

Lenmed Head Office - 2nd Floor, Building, 9 Lakeview Ave, Weltevredenpark, Roodepoort, 1709

Main Focus Areas

Lenmed is a respected and fast-growing healthcare group committed to delivering world-class clinical outcomes and exceptional patient care. As a proudly global organisation with a growing international presence, including recent expansion into the GCC (Gulf Cooperation Council) states, we are deeply invested in the communities we serve and the dedicated professionals who bring our vision to life.

Guided by our vision to be a leading global provider of person-centred healthcare driven by compassion, excellence, and innovation, we place people at the heart of everything we do. Our purpose is to create healthy and prosperous communities that inspires us to go beyond care, working collaboratively to ensure sustainable impact across every region we serve.

About us:

At Lenmed, our strength lies in our people, skilled, compassionate individuals committed to accessible, innovative healthcare. We foster a culture of continuous improvement, collaboration, and personal growth, supported by strong leadership and a clear strategic direction.

Role Summary:

The Personal Assistant provides high-level administrative and organisational support to Function Leads at Lenmed Head Office in Constantia Kloof, Roodepoort. The role co-ordinates schedules, correspondence, travel, and confidential information, enabling leaders to focus on strategic and operational priorities.

Key Performance Areas: (include but are not limited to)

Key Performance Areas:

• Provide administrative and coordination support to Function Leads on cross-functional initiatives, timelines, and deliverables.
• Liaise professionally with internal and external stakeholders and coordinate communications on behalf of Function Leads.
• Manage, Leaders calendars, appointments, and meetings, proactively resolving scheduling conflicts.
• Screen and manage telephone calls, emails and correspondence, responding or redirecting as appropriate.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Co-ordinate conferences, workshops, meetings, and team events.
• Draft, proofread, format, and distribute reports, presentations, and business correspondence.
• Prepare meeting agendas, minutes, supporting documents, and action trackers.
• Process procurement requests, and accurate administrative data entries.
• Provide front-office and reception support when required, maintaining a welcoming environment.
• Handle sensitive information with discretion and complete additional projects assigned by the Executive Assistant and Office Manager.

Post Requirements: (include but are not limited to)

Minimum Required Education:

• Grade 12 or equivalent NQF Level 4 qualification.
• A relevant postgraduate qualification will be advantageous.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting multiple stakeholders; ideally 5 to 10 years in a secretarial role.
• Advanced proficiency in Microsoft Office Suite and experience in a fast-paced corporate or group-function environment.
• Ability to co-ordinate complex schedules, travel, meetings, and administrative deliverables.

Personal Attributes

Strong organisational and time-management skills; excellent written and verbal communication; professionalism, discretion, adaptability, and a proactive, service-oriented approach.

Please Note:

Candidates must ensure that their contact details are correct and that they can be contacted during office hours. If candidates are not contacted within thirty (30) days after the closing date, they should consider their applications as being unsuccessful. Late, incomplete and applications not indicating the applicable position will not be considered. The right to fill the position within the Operational requirements of the Company is reserved. By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes(should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If your application is not successful, we retain your CV and other information provided of 6 months after which it will be destroyed in a secure manner. If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner. Equal opportunity is supported by the Employer.

Closing Date: 16 November 2026