Wage Administrator

Bidvest Prestige; Wes-Kaap; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Bidvest Prestige is seeking a Wage Administrator to ensure accurate, timely wage/payroll processing, maintain employee data and handle timekeeping inquiries. The role requires 3+ years in payroll, strong numerical skills and high attention to detail.

You will manage appointments, promotions, terminations and provide payroll reporting to Finance and stakeholders. Advanced MS Excel/Word/Outlook skills are essential, with a focus on confidentiality and compliance with statutory requirements.

Qualifications

• Minimum 3 years' practical experience in Payroll/Wage Administration.
• Experience with UI-19, Certificates of Service and provident fund administration.
• Advanced proficiency in MS Excel, MS Word and MS Outlook.

Responsibilities

• Process and maintain accurate monthly wage and payroll information within required deadlines.
• Capture and process new appointments, promotions, demotions and terminations.
• Prepare and submit payroll reports, wage reports and payroll schedules to Finance and relevant stakeholders.
• Produce monthly wage cost reports to support financial forecasting and P&L meetings.
• Maintain accurate and up-to-date employee payroll and biographical information.
• Handle employee payroll, remuneration, leave and Time and Attendance queries.
• Prepare UI-19 forms and Certificates of Service following termination and final payment.
• Process provident fund withdrawal documentation where required.
• Review dummy payslips, identify wage discrepancies and report findings to management.
• Ensure all payroll and Time and Attendance activities are completed within prescribed timeframes.

Skills

MS Excel

MS Word

MS Outlook

Numerical aptitude

Attention to detail

Customer focus

Education

Payroll qualification

Relevant Payroll/Human Resources/Finance degree

Tools

Payroll MIS

CRS / D365 modules

Job description

About the Role

The Wage Administrator is responsible for ensuring the accurate and timely administration of wage and payroll activities. The role supports the effective processing and maintenance of payroll information, employee changes, Time and Attendance, payroll reporting and employee queries, while ensuring compliance with company policies, service level agreements and applicable statutory requirements. The successful candidate will have strong numerical ability, attention to detail, integrity and the ability to work accurately under pressure and meet strict deadlines.

Key Responsibilities

• Process and maintain accurate monthly wage and payroll information within required deadlines.
• Capture and process new appointments, promotions, demotions and terminations.
• Prepare and submit payroll reports, wage reports and payroll schedules to Finance and relevant stakeholders.
• Produce monthly wage cost reports to support financial forecasting and P&L meetings.
• Maintain accurate and up-to-date employee payroll and biographical information.
• Handle employee payroll, remuneration, leave and Time and Attendance queries.
• Prepare and issue UI-19 forms and Certificates of Service following employee termination and final payment.
• Process and submit provident fund withdrawal documentation where required.
• Review dummy payslips, identify wage discrepancies and report findings to management.
• Ensure all payroll and Time and Attendance activities are completed within prescribed timeframes.
• Maintain accurate employee files and payroll documentation.
• Conduct employment confirmations with external parties in accordance with company procedures.
• Ensure payroll requests comply with company policies, procedures and applicable legislation.
• Provide payroll-related administrative support to management as required.
• Maintain confidentiality and protect sensitive employee and payroll information.
• Support compliance with the Company's Quality, Health & Safety and Environmental Management Systems.

Requirements

• Matric / Senior Certificate.
• Minimum 3 years' practical experience in Payroll/Wage Administration, preferably within a customer-oriented service environment.
• Practical Payroll Management Information System (MIS) knowledge.
• Experience in payroll processing, employee data maintenance, payroll reporting and Time and Attendance.
• Experience processing appointments, promotions, demotions and terminations.
• Knowledge of UI-19, Certificates of Service and provident fund administration.
• Experience handling payroll, remuneration, leave and employee-related queries.
• Advanced proficiency in MS Excel, MS Word and MS Outlook.
• Strong numerical aptitude and attention to detail.
• Strong problem-solving and analytical skills.
• Ability to prioritise and multitask effectively while meeting strict deadlines.
• Strong customer focus, teamwork and relationship-building skills.
• High level of integrity and ability to maintain confidential payroll information.

Preferred Qualifications

• Payroll Certificate or relevant Payroll qualification.
• Relevant tertiary qualification in Payroll, Human Resources, Finance, Accounting or a related field.
• Additional payroll, remuneration, statutory or employee benefits training.
• Practical experience with CRS and/or D365 modules.
• Advanced Excel training or certification.