Payroll Administrator

Smith Garb; Centurion; On-site; ZAR 260,000 - 420,000; Full time

Job summary

Smith Garb is seeking a payroll professional to manage the full payroll lifecycle, ensuring accuracy and compliance in a dynamic environment. The ideal candidate will balance time and attendance, maintain master data, and handle deductions and reporting with precision.

Requirements include a 5-year Payroll Administration track record, strong MS Office skills, and experience with SAP, XTIME and SAGE 300 People. This role demands discretion, organization and the ability to work under pressure.

Qualifications

• Minimum 5 years' experience in Payroll Administration.
• Advanced knowledge of Time & Attendance, Personal Tax and BCEA.
• Advanced Microsoft Office skills.

Responsibilities

• Manage full payroll administration from onboarding to termination.
• Ensure accurate processing and balancing of time and attendance.
• Coordinate with HR to maintain employee records and master data.
• Process variable payroll inputs such as travel and expense claims.
• Manage payroll deductions and balance third-party billing schedules.
• Review and verify payroll inputs for accuracy and completeness.
• Respond to payroll queries and provide stakeholder support.
• Prepare monthly payroll variance, post-payroll and ad-hoc reports.
• Perform payroll calculations and system audits for earnings and deductions.
• Support internal and external audits and maintain payroll documentation.
• Identify opportunities to improve payroll processes and assist with payroll projects.

Skills

Payroll

Time & Attendance

Attention to detail

Communication

Confidentiality

Excel

MS Office

Education

Matric / National Senior Certificate

NQF Level 7 / 3-year degree or Advanced Diploma in Finance

Tools

SAP

XTIME

SAGE 300 People

Job description

What will you be responsible for?

• Managing the full payroll administration process, including employee take-ons, promotions, adjustments and terminations.
• Ensuring accurate processing and balancing of time & attendance.
• Coordinating with HR to maintain accurate employee records and master data.
• Processing variable payroll inputs such as travel and expense claims.
• Managing payroll deductions and balancing third-party billing schedules.
• Reviewing and verifying payroll inputs to ensure accuracy and completeness.
• Responding to payroll queries and providing support to internal and external stakeholders.
• Preparing monthly payroll variance reports, post-payroll reports and ad-hoc reporting.
• Performing payroll calculations and system audits to ensure the accuracy of earnings, deductions, statutory deductions, company contributions and provisions.
• Supporting internal and external audits and maintaining accurate payroll documentation.
• Identifying opportunities to improve payroll processes and assisting with payroll projects.

What we're looking for

We are looking for a payroll professional with strong technical knowledge, excellent attention to detail and the ability to work confidently under pressure.

You will need:

• Matric / National Senior Certificate – Essential.
• NQF Level 7, 3-year degree or Advanced Diploma in Finance / Payroll.
• Minimum 5 years' experience in Payroll Administration.
• Advanced knowledge of Time & Attendance, Personal Tax and the Basic Conditions of Employment Act (BCEA).
• Advanced Microsoft Office skills.
• Intermediate SAP knowledge.
• Advanced Xtime knowledge.
• Advanced SAGE 300 People knowledge.

The ideal candidate

You are organised, accurate and able to manage confidential payroll information with the highest level of integrity. You have strong planning and problem-solving skills, communicate professionally and can meet deadlines in a fast-paced environment.

Only shortlisted candidates will be contacted.