Volunteer Program Assistant

Placements24; Bloemfontein; Hybrid; ZAR 134,000 - 201,000; Part time

Benefits offered by this job

Hybrid work model

Part-time schedule

Non-profit sector experience

Community impact

Job summary

Placements24 is seeking a motivated Volunteer Program Assistant to support operations in Bloemfontein. This role assists the Volunteer Coordinator with daily management of volunteers, handling administrative tasks and coordinating activities to ensure smooth program delivery.

A passion for community initiatives in the Free State is essential. The ideal candidate has strong organizational and communication skills, with experience in administrative support and familiarity with volunteer management

Qualifications

• Experience in administrative support or volunteer coordination is advantageous.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, with a friendly and helpful demeanor.
• Proficiency in Microsoft Office Suite and experience with volunteer management software is a plus.

Responsibilities

• Assist in recruitment, screening, and onboarding of new volunteers.
• Manage volunteer scheduling, attendance tracking, and records in the database.
• Provide administrative support for events, training sessions, and engagement activities.
• Respond to volunteer inquiries via phone and email, providing information and support.
• Help prepare communication materials, newsletters, and updates for volunteers.

Skills

Administrative skills

Volunteer coordination

Communication

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Outlook

Volunteer management software

Job description

About the Role

Our client is seeking a motivated and organized Volunteer Program Assistant to support their operations in Bloemfontein . This role is crucial in assisting the Volunteer Coordinator with the day-to-day management of volunteers, ensuring smooth program delivery and a positive experience for all involved. You will handle administrative tasks, assist with volunteer communication, and help coordinate volunteer activities. The ideal candidate is detail-oriented, possesses strong administrative skills, and has a passion for supporting community-based initiatives in the Free State province.

Key Responsibilities

• Assist in the recruitment, screening, and onboarding process for new volunteers.
• Manage volunteer scheduling, track attendance, and maintain accurate volunteer records in the database.
• Provide administrative support for volunteer events, training sessions, and engagement activities.
• Respond to volunteer inquiries via phone and email, providing information and support as needed.
• Help prepare communication materials, newsletters, and updates for volunteers.

Requirements

• Previous experience in an administrative support role or with volunteer coordination is advantageous.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, with a friendly and helpful demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with volunteer management software is a plus.
• A genuine interest in the Charity & Voluntary sector and a desire to support community efforts in Bloemfontein.

Benefits

• Competitive pro-rata salary based on a part-time schedule.
• Flexible working hours, with a hybrid arrangement allowing for both remote and office-based work.
• Valuable experience gained in the non-profit sector and volunteer management .
• A supportive team environment where your contributions are appreciated.
• The opportunity to contribute positively to the Bloemfontein community.