Virtual Events Coordinator - Catering Focus

Placements24; Centurion; Hybrid; ZAR 180,000 - 230,000; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Home office allowance

Job summary

Placements24 is seeking a creative Virtual Events Coordinator who excels at catering logistics to plan and execute dynamic virtual and hybrid events. You will manage catering packages, coordinate menus, packaging, and delivery, and work with culinary teams and logistics partners to ensure a smooth attendee experience regardless of location.

You will develop run sheets, communicate with clients, and source innovative catering solutions for remote attendees.

Qualifications

• Experience in event coordination or event management with a focus on logistics or catering.
• Strong organizational skills and exceptional attention to detail, especially in managing complex delivery schedules.
• Excellent communication and interpersonal skills, with the ability to collaborate with diverse teams and clients.
• Proficiency in using event management software and virtual collaboration tools.
• Experience sourcing and managing external vendors and service providers.
• Creative mindset with a passion for delivering unique and memorable event experiences.

Responsibilities

• Coordinate the end-to-end logistics for catering components of virtual and hybrid events, including menu selection, packaging, and delivery scheduling.
• Liaise with clients to understand their virtual event needs and translate them into actionable catering plans.
• Manage relationships with external caterers and delivery services to ensure timely and accurate fulfillment of orders.
• Develop and maintain detailed event run sheets and communication plans for all stakeholders involved in catering logistics.
• Troubleshoot and resolve any issues related to catering delivery or presentation during virtual events.
• Source and propose innovative catering solutions suitable for remote attendees, enhancing the overall virtual event experience.

Skills

Event coordination

Logistics management

Catering coordination

Vendor management

Communication skills

Team collaboration

Proficiency with event software

Tools

Event management software

Virtual collaboration tools

Job description

About the Role

Our client is seeking a creative and detail-oriented Virtual Events Coordinator with a strong focus on catering logistics to join their expanding team. This role is critical in managing the planning and execution of virtual and hybrid events, with a particular emphasis on coordinating the delivery of curated catering packages to attendees. You will work collaboratively with event planners, culinary teams, and logistics partners to ensure a seamless and high-quality experience for participants, regardless of their physical location. This position offers an exciting opportunity to innovate in the evolving event landscape, bridging the gap between digital engagement and exceptional culinary service.

Key Responsibilities

• Coordinate the end-to-end logistics for catering components of virtual and hybrid events, including menu selection, packaging, and delivery scheduling.
• Liaise with clients to understand their virtual event needs and translate them into actionable catering plans.
• Manage relationships with external caterers and delivery services to ensure timely and accurate fulfillment of orders.
• Develop and maintain detailed event run sheets and communication plans for all stakeholders involved in catering logistics.
• Troubleshoot and resolve any issues related to catering delivery or presentation during virtual events.
• Source and propose innovative catering solutions suitable for remote attendees, enhancing the overall virtual event experience.

Requirements

• Proven experience in event coordination or event management, with a specific emphasis on logistics or catering.
• Strong organizational skills and exceptional attention to detail, particularly in managing complex delivery schedules.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams and clients.
• Proficiency in using event management software and virtual collaboration tools.
• Experience in sourcing and managing external vendors and service providers.
• A creative mindset with a passion for delivering unique and memorable event experiences.

Benefits

• Competitive salary and potential for annual bonuses based on performance.
• Fully remote work environment with flexible hours.
• Contribution towards home office setup and internet expenses.
• Opportunities for professional development and attending industry virtual conferences.
• Collaborative and innovative team culture focused on pushing boundaries in event planning.