Virtual Event Coordinator

Placements24; South Africa; Remote; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Fully remote

Competitive salary

Professional development

Home office stipend

Flexible hours

Job summary

Placements24 is seeking a proactive Virtual Event Coordinator to lead planning, execution, and post-event analysis of diverse virtual events from a fully remote setting within South Africa. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.

You will coordinate budgets, attendee experiences, and vendor relationships while delivering engaging online experiences that align with the brand.

Qualifications

• Proven experience coordinating virtual events or online webinars.
• Proficiency with platforms like Zoom, Hopin, Bizzabo, and GoToWebinar.
• Excellent organizational and time management skills.
• Strong communication and stakeholder management abilities.
• Experience with event marketing and promotion strategies.
• Technical aptitude for live event support.

Responsibilities

• Plan and manage all aspects of virtual events from concept to execution.
• Coordinate with internal teams and external vendors.
• Manage event budgets and produce financial reports.
• Develop and implement marketing and promotion plans.
• Provide technical support during live events.
• Monitor engagement and adjust platforms in real time.
• Collect data and deliver post-event reports on metrics.
• Liaise with speakers to meet their technical needs.

Skills

Virtual event coordination

Communication

Time management

Stakeholder management

Tools

Zoom

Hopin

GoToWebinar

Bizzabo

Job description

About the Role

Our client is seeking a proactive and highly organized Virtual Event Coordinator to join their innovative team. This role is entirely remote, offering the flexibility to work from anywhere within South Africa. You will be responsible for the planning, execution, and post-event analysis of a diverse range of virtual events, including webinars, online conferences, and virtual product launches. The ideal candidate thrives in a digital environment, possesses exceptional organizational skills, and has a keen eye for detail. You will be the main point of contact for virtual event stakeholders, ensuring seamless communication and a flawless attendee experience. This is a pivotal role in delivering engaging and impactful online experiences that align with our client's brand and objectives. We are looking for someone who can manage multiple projects simultaneously, from conception to completion, in a dynamic, fast-paced setting. The remote nature of this position allows for a focused work environment, free from traditional office distractions, enabling peak productivity and creativity. Embrace the future of event management with this exciting opportunity.

Key Responsibilities

• Plan and manage all aspects of virtual events, including platform selection, agenda development, speaker coordination, and attendee registration.
• Liaise with internal teams and external vendors to ensure all event components are aligned and executed effectively.
• Manage event budgets, track expenses, and provide financial reports.
• Develop and execute marketing and communication plans to promote virtual events and drive attendance.
• Provide technical support and troubleshooting during live virtual events.
• Monitor event platforms and attendee engagement, making real-time adjustments as needed.
• Coordinate with speakers and presenters to ensure their technical requirements are met and their content is delivered effectively.
• Collect and analyze event data, providing comprehensive post-event reports on key metrics such as attendance, engagement, and feedback.
• Manage relationships with virtual event technology providers and other third-party vendors.
• Ensure a high-quality and seamless virtual attendee experience from start to finish.

Requirements

• Proven experience in coordinating and managing virtual events or online webinars.
• Proficiency with various virtual event platforms (e.g., Zoom, Hopin, Bizzabo, GoToWebinar).
• Excellent organizational and time-management skills, with the ability to manage multiple projects concurrently.
• Strong communication, interpersonal, and stakeholder management skills.
• Experience with event marketing and promotion strategies.
• Technical aptitude for troubleshooting and providing support during live events.
• Ability to work independently and as part of a remote team.
• Detail-oriented with a focus on delivering high-quality outcomes.
• Familiarity with event analytics and reporting tools.
• A proactive approach to identifying and resolving potential issues before they arise.

Benefits

• Fully remote position with the flexibility to work from home.
• Competitive annual salary of R .
• Opportunity to work on a variety of exciting virtual events.
• Professional development opportunities in event technology and digital marketing.
• Access to online learning resources and training platforms.
• Collaborative and supportive remote team culture.
• Contribution towards home office setup.
• Flexible working hours within reasonable business needs.