Virtual Event Catering Coordinator

Placements24; Gauteng; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Remote work setup support

Performance bonuses

Career growth opportunities

Collaborative team environment

Job summary

Placements24 is seeking a detail-oriented Virtual Event Catering Coordinator to join our remote team. You will coordinate catering for virtual and hybrid events, ensuring smooth experiences for clients and attendees through collaboration with chefs, planners, and logistics partners.

The role focuses on menus, deliveries, and clear client communications, scaling innovative catering services for a global audience.

Qualifications

• Experience coordinating catering or hospitality events, preferably remote.
• Strong organization and multi-project management abilities.
• Excellent communication and client/vendor relationship skills.

Responsibilities

• Coordinate catering logistics for virtual and hybrid events from inquiry to follow-up.
• Understand client needs, dietary restrictions, and menu preferences.
• Manage relationships with remote partners and delivery services for punctuality and quality.
• Prepare proposals, contracts, and invoices with accuracy and compliance to standards.
• Troubleshoot issues during events to ensure client satisfaction.

Skills

Event coordination

Communication

Remote work

Vendor management

Tools

Event management software

Scheduling tools

Job description

About the Role

Our client is looking for a detail-oriented Virtual Event Catering Coordinator to join their dynamic remote team. You will be responsible for coordinating the logistical aspects of catering for virtual and hybrid events, ensuring a smooth and delightful experience for clients and attendees. This role involves close collaboration with chefs, event planners, and logistics partners to manage menus, deliveries, and client communications. You will play a crucial part in scaling our client's innovative catering services for a global audience, leveraging technology to bridge geographical gaps and deliver personalized culinary solutions. The ideal candidate is an organized self-starter with excellent communication skills, thriving in a fast-paced, remote-first environment.

Key Responsibilities

• Coordinate all catering logistics for virtual and hybrid events, from initial inquiry to post-event follow-up.
• Liaise with clients to understand their needs, preferences, and dietary restrictions for event menus.
• Manage relationships with remote catering partners and delivery services to ensure punctuality and quality.
• Prepare event proposals, contracts, and invoices, ensuring accuracy and adherence to company standards.
• Troubleshoot and resolve any issues that arise during event execution to ensure client satisfaction.

Requirements

• Previous experience in event coordination, catering, or hospitality, preferably in a remote setting.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills , with the ability to build rapport with clients and vendors.
• Proficiency in using virtual collaboration tools and event management software.
• A proactive approach to problem-solving and a commitment to delivering high-quality service.

Benefits

• Competitive annual salary and performance bonuses.
• The flexibility of a fully remote work arrangement .
• Opportunities for career growth within a leading virtual event catering company.
• Collaborative team environment focused on innovation and client success.
• Comprehensive support for remote work setup.