Virtual Administrative Assistant

DevFinders; Vanderbijlpark; Remote; ZAR 180,000 - 240,000; Full time

Job summary

A dynamic support firm is seeking a skilled Virtual Administrative Assistant to ensure smooth operations remotely. Responsibilities include managing communications, organizing records, and supporting projects. The ideal candidate will have over 3 years of experience in similar roles, be highly organized, and possess exceptional communication skills. Join a collaborative team that values initiative and teamwork.

Benefits

40 days of paid annual leave

Fully remote role

Qualifications

• 3+ years’ experience in administrative, operations, or similar support role.
• Proficient in Microsoft Office / 365 tools.
• Strong attention to detail with focus on accuracy and quality.
• Reliable laptop and consistent internet connection required.

Responsibilities

• Record, organise, and share meeting notes accurately.
• Manage incoming calls, emails, and client requests professionally.
• Maintain up-to-date records across platforms.
• Support cross-department projects and manage daily admin tasks.

Skills

Strong communication skills

Highly organised

Attention to detail

Strong interpersonal skills

Proficiency with Microsoft Office / 365

Technology adaptability

Job description

We’re Looking For Someone Who Loves Bringing Order to Busy Workdays

As a Virtual Administrative Assistant, you’ll be the go-to person who makes sure everything behind the scenes runs smoothly. You’ll connect people, projects, and clients—keeping communication clear and operations efficient.

What You’ll Be Doing

Record, organise, and share meeting notes in a timely and accurate way.

Manage incoming calls, emails, and client requests with professionalism and discretion.

Maintain up-to-date records across different platforms so information is always reliable and easy to find.

Support cross-department projects, helping teams stay on schedule.

Take care of everyday admin tasks like scheduling, document prep, and information management.

Handle all responsibilities with confidentiality and a professional approach.

Explore and adopt tools or software that can improve how we work.

Who We’re Looking For

A strong communicator who is clear, confident, and approachable.

Highly organised and proactive—able to see what’s needed before being asked.

Someone who takes pride in supporting others and keeping things running seamlessly.

Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.

Comfortable working independently in a remote setup while staying closely connected with the team.

Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

40 days of paid annual leave

Fully remote role—work from wherever you’re most productive

Why You’ll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won’t just be doing admin—you’ll be a vital part of how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success. If creating order, supporting a fast-moving team, and playing an essential role in meaningful work excites you, we’d love to hear from you.

3+ years’ experience in an administrative, operations, or similar support role

Proficiency with Microsoft Office / 365 tools

Familiarity with CRM platforms or similar systems (a big advantage)

Strong attention to detail with a focus on accuracy and quality

Highly organised, reliable, and skilled at managing time effectively

Confident working independently, setting priorities, and meeting deadlines

Comfortable with technology and quick to learn new tools and processes

Strong interpersonal skills with a collaborative, team-focused mindset

Excellent written and spoken English, with great grammar and attention to detail

A reliable laptop, a consistent internet connection, and a dedicated home workspace

Backup solutions in place to stay online during outages