Personal Assistant (Permanent position)

S-Cubed; Wes-Kaap; On-site; ZAR 338,000 - 398,000; Full time

Job summary

S-Cubed Western Cape is seeking a capable secretary to support the CEO and senior management. The role requires excellent MS Office skills, strong communication, and reliable diary management.

You will coordinate meetings, prepare documents, and assist with budget and supply chain admin, while maintaining filing systems and ensuring accurate records.

Qualifications

• Proven experience supporting middle/senior management and logistics.
• Proficient in MS Office with strong communication and organisational skills.
• Accredited secretarial diploma or Admin qualification at NQF 5.

Responsibilities

• Provide secretarial support to the CEO, including meeting scheduling and minutes.
• Manage CEO diary and coordinate meetings, venues, and logistics.
• Assist with budget and supply chain administration; maintain filing and records.

Skills

MS Office

Verbal communication

Written communication

Interpersonal skills

Time management

Office management

Organisational skills

Education

Secretarial diploma

Administrative qualification (NQF level 5)

Job description

A job opportunity exists for the right candidate in Western Cape

Employment Type: Permanent

Reference No: MHS666/2026

Remuneration

R 338 106 - R 398 277 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).

Employment Equity

The Department of Health and Wellness is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in the regard will be appreciated. Note: No payment of any kind is required when applying for any of the positions advertised by the Western Cape Government.

Experience

Appropriate experience in rendering a support service to Middle and or Senior Management. Appropriate experience in logistical support, office and financial administration.

Duties (key result areas/outputs)

Computer skills-intermediate to advance (MS Office). Excellent verbal and written communication skills. Excellent interpersonal, time management, office management and organisational skills.

An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualification on a higher NQF level may also be accepted on condition that the subjects of the qualification align to the functions as per the attached job description.

Inherent requirements of the job

A valid (Code B/EB) drivers’ licence. Willingness to work overtime.

Duties (key result areas/outputs)

Render a secretarial service to the Chief Executive Officer (CEO). Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings. Ensure adequate, timeous preparation for meetings. Render administrative support to the Office of the CEO including typing of minutes in meetings and certain documents when required and ensure accuracy of documents and ensuring good record keeping including effective and efficient filling system. Effectively and efficiently manage the diary of the CEO and ensure prioritizing of important meetings. Assist the CEO with People Management documents and related administration. Ensure responsible co-ordination of the CEO’s meetings i.e., logistics arrangements, venues etc. Support the CEO with the administration of the Budget and Supply chain including maintenance of Equipment and ensuring office equipment is operational.

NOTICE TO ALL

Candidates must comply with the advertised appointment requirements of the post by the closing date and time of the advert.Candidates may be subjected to a competency test. No payment of any kind is required when applying for this post. As directed by the Department of Public Service and Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records and previous employment.All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine the candidate’s suitability based on the post’s technical and generic requirements, and the other will be an integrity (ethical conduct) assessment.

• It will be expected of shortlisted candidates to be:
• available at the venue on the time and date as determined by the Department and
• bring along recently (not older than 6 months) certified copies of your Identity Document (ID), driver’s license (if applicable for the post), qualification and/or proof of registration at relevant statutory body etc. Failure to adhere to the aforementioned may lead to his/her application being disqualified and not further considered.