Trusted C‑Suite Executive Assistant | Cape Town

Shift Pursuit (South Africa); Cape Town; On-site; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Competitive salary package

Health insurance and retirement fund

Job summary

Shift Pursuit (South Africa) seeks an experienced Executive Administrative Assistant to support C-suite executives in Cape Town. You will manage calendars, communication, and document preparation in a fast-paced, confidential environment.

The role requires impeccable organization, proactive thinking, and discretion to uphold leadership efficiency. The ideal candidate has 5+ years in executive support, strong MS Office skills, and excellent communication.

Qualifications

• Minimum 5 years of executive support experience.
• Experience supporting C‑suite executives.
• Proficient in MS Office and video conferencing.
• Excellent written and verbal communication skills.
• Discretion and professionalism with confidential information.
• Ability to manage multiple priorities and meet deadlines.
• Based in Cape Town or willing to relocate to Cape Town.
• Bachelor's degree in Business Administration or related field preferred.

Responsibilities

• Proactively manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Handle all incoming and outgoing communication, including emails, phone calls, and correspondence, with a professional and timely response.
• Prepare, format, and proofread a variety of documents such as reports, presentations, memos, and meeting minutes.
• Organize and manage logistics for executive meetings, conferences, and events, including venue selection, catering, and agenda preparation.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
• Maintain meticulous digital and physical filing systems for easy retrieval of information.
• Process expense reports, manage invoices, and assist with budget‑related administrative tasks.
• Conduct research and gather information as required by executives.
• Assist with ad‑hoc projects and administrative duties as assigned.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Skills

Strong organizational skills

Attention to detail

Problem-solving

Discretion and integrity

Communication skills

Independent work

Team collaboration

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Video conferencing tools

Job description

Shift Pursuit (South Africa) seeks an experienced Executive Administrative Assistant to support C-suite executives in Cape Town. You will manage calendars, communication, and document preparation in a fast-paced, confidential environment.

The role requires impeccable organization, proactive thinking, and discretion to uphold leadership efficiency. The ideal candidate has 5+ years in executive support, strong MS Office skills, and excellent communication.