Travel & Admin Specialist: Coordination & Compliance

Recruitment Matters Africa (Pvt) Ltd; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A recruitment company in South Africa seeks an organized individual to manage travel arrangements and provide administrative support. Responsibilities include coordinating travel logistics, supporting visa applications, and maintaining compliance records. Candidates should possess a High School Diploma, strong administrative capabilities, proficiency in Microsoft Office, and experience with financial systems. This role requires attention to detail, effective time management, and strong communication skills.

Responsibilities

• Coordinate and manage travel arrangements including accommodation and vehicles.
• Support visa application processes and monitor progress.
• Process travel-related invoices according to procedures.
• Maintain accurate travel schedules and records.
• Assist with personal protective equipment requests.
• Organize employee medical examinations and compliance records.
• Manage staff accommodation arrangements.
• Support travel-related emergencies and itinerary changes.
• Provide backup support for front desk functions.
• Deliver ongoing administrative support to Office Management.

Skills

Strong administrative and organisational capabilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Experience with accounting or financial systems

Attention to detail

Time management skills

Problem-solving abilities

Written and verbal communication skills

Education

High School Diploma or equivalent

Qualification in travel, tourism, or office administration

Tools

Sage

Job description

A recruitment company in South Africa seeks an organized individual to manage travel arrangements and provide administrative support. Responsibilities include coordinating travel logistics, supporting visa applications, and maintaining compliance records. Candidates should possess a High School Diploma, strong administrative capabilities, proficiency in Microsoft Office, and experience with financial systems. This role requires attention to detail, effective time management, and strong communication skills.