Travel and Admin Assistant

Recruitment Matters Africa (Pvt) Ltd; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A recruitment company in South Africa seeks an organized individual to manage travel arrangements and provide administrative support. Responsibilities include coordinating travel logistics, supporting visa applications, and maintaining compliance records. Candidates should possess a High School Diploma, strong administrative capabilities, proficiency in Microsoft Office, and experience with financial systems. This role requires attention to detail, effective time management, and strong communication skills.

Qualifications

• High School Diploma or equivalent qualification.
• Additional qualification or certification in travel, tourism, or office administration is advantageous.

Responsibilities

• Coordinate and manage travel arrangements including accommodation and vehicles.
• Support visa application processes and monitor progress.
• Process travel-related invoices according to procedures.
• Maintain accurate travel schedules and records.
• Assist with personal protective equipment requests.
• Organize employee medical examinations and compliance records.
• Manage staff accommodation arrangements.
• Support travel-related emergencies and itinerary changes.
• Provide backup support for front desk functions.
• Deliver ongoing administrative support to Office Management.

Skills

Strong administrative and organisational capabilities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Experience with accounting or financial systems

Attention to detail

Time management skills

Problem-solving abilities

Written and verbal communication skills

Education

High School Diploma or equivalent

Qualification in travel, tourism, or office administration

Tools

Sage

Job description

Responsibilities

• Coordinate and manage all local and regional travel arrangements, including accommodation, rental vehicles, and company vehicles
• Provide support with visa application processes by preparing documentation and monitoring progress
• Process, verify, and reconcile travel-related invoices in accordance with internal procedures
• Maintain accurate travel schedules, registers, spreadsheets, and administrative records
• Assist with personal protective equipment requests and ensure effective stock control
• Arrange and maintain records of employee medical examinations and compliance requirements
• Manage staff accommodation arrangements and maintain related documentation
• Support travel-related emergencies, itinerary changes, cancellations, and re-bookings as required
• Provide backup support for front desk functions, including receiving visitors and handling general administrative duties
• Deliver ongoing administrative support to the Office Management team and assist with ad hoc tasks as required

Qualifications

• High School Diploma or equivalent qualification
• Additional qualification or certification in travel, tourism, or office administration is advantageous

Key Skills

• Strong administrative and organisational capabilities
• Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Experience working with accounting or financial systems, with Sage experience advantageous
• High level of attention to detail and accuracy
• Ability to perform effectively under pressure and meet strict deadlines
• Strong planning, coordination, and time management skills
• Experience in managing complex travel arrangements, including group and international travel
• Sound decision-making and problem-solving abilities
• Understanding of basic travel risk management principles
• Strong written and verbal communication skills
• Ability to interact professionally with employees at all levels of the organisation
• High level of confidentiality, integrity, and professionalism
• Knowledge of relevant travel industry regulations, policies, and ethical standards
• Flexible and adaptable approach to administrative responsibilities