BID | TENDER | GRANT CO-ORDINATOR (Hybrid work model) - CBD, Cape Town

Elev8; Cape Town; Híbrido; ZAR 500.000 - 750.000; Jornada completa

Descripción de la vacante

Elev8, a global consulting firm, seeks a Bid Coordinator to join the CBD Cape Town bid team in a hybrid role. You will compile and submit tenders, liaise with technical and business development colleagues, and ensure high-quality responses within deadlines.

Minimum 5 years in bid coordination with strong MS Office skills is essential. The role involves coordinating with external partners and maintaining a library of reusable bid components.

Formación

• Bachelor's degree/diploma in Business Administration, Project Management, Supply Chain Management or relevant field.
• At least 5 years of bid coordination, grant submission, tendering or bid trawling experience.
• Knowledge of government tendering processes and PFMA/PPPFA regulations.
• Knowledge of international tendering processes and requirements.
• Familiar with local and international bid submissions with development partners such as GIZ, DFID, USAID, World Bank, EU.
• Proven track record of planning and driving tender processes and submissions; operational excellence.
• High proficiency with MS Office Excel and Word.

Responsabilidades

• Bid Development: analyze RFQs, RFPs, and RFIs; prepare outlines and plans.
• Coordinate kickoff and debrief meetings; create plans, templates, and compliance matrices.
• Drive strategy and solutions to create winning submissions.
• Engage with stakeholders and management for reviews and approvals.
• Ensure compliance to RFP requirements and evaluation criteria.
• Lead or support development and submission of bid responses with internal teams and partners.
• Maintain bid library and improve templates for future bids.
• Bid Administration: maintain bid database and track submissions.
• Coordinate registrations with clients/vendors; follow up on outcomes and debriefings.
• Provide weekly/monthly bid reports; stay updated on bid processes.

Conocimientos

Bid coordination

Govt tendering

International tendering

Stakeholder liaison

MS Excel

MS Word

Copywriting

Educación

Bachelor's degree/diploma in Business Admin / PM / SCM

Herramientas

SharePoint

Descripción del empleo

BID | TENDER | GRANT CO-ORDINATOR (Hybrid work model) – CBD, Cape Town

Competitive Package on offer with benefits and performance based bonus!

Our Client, a Global Consulting firm is currently in search of a tenacious, self-driven and highly efficient Bid | Tender Co-ordinator professional to join their dynamic Bid team.

The Bid Coordinator takes responsibility for the compilation and submission of bids (tenders), ensuring high quality, compliant and compelling submissions. The role includes liaising with technical personnel in bid formulation in alignment with business development priorities. This role reports to the Bid Manager.

One would describe you as a highly organized, confident and assertive individual who possesses high attention to detail and accuracy with demonstrable high standards of achievement and the ability to work efficiently in teams and across different offices.

KEY DUTIES AND RESPONSIBILITIES

Bid Development:

• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
• Coordinating and directing proposal kick-off and debrief meetings, as well as prepare detailed proposal plans, schedules, templates, and compliance matrices for all phases of proposal development, flagging any potential risks or compliance issues.
• Facilitating multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
• Soliciting management reviews and approvals during proposal development.
• Monitoring proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Leading and/or supporting the development and submission of winning bid responses by working with the bid team, internal experts and contractors, as required.
• Engaging with various external stakeholders, other departments and levels of management.
• Maintaining, augmenting and improving library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
• Informing strategy research performed by the Bid Manager and Business Development Manager.
• Ensuring that bid documents are completed within the stipulated timeframes and deadlines.

Bid Administration:

• Maintaining bid database and bid information for easy use by internal staff.
• Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
• Tracking consistently bids and proposals on the company bid tracking database.
• Co-ordinating the application process for registration with clients / vendor and database registrations.
• Following-up consistently with clients on bid evaluation outcomes and bid de-briefings.
• Providing weekly/monthly reports on bids, as required.
• Staying up-to-date with relevant bid and supply chain processes

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• Bachelor's degree/diploma in Business Administration, Project Management, Supply Chain Management or relevant field
• At least 5 years of bid coordination, grant submission, tendering or bid trawling experience gained in managing end to end bid | tender processes
• Demonstrable knowledge and experience of government tendering processes and (PFMA/PPPFA) regulations and the structuring of proposals for evaluation
• Demonstrable knowledge and experience international tendering processes and requirements
• Knowledge of local and international bid submissions with development partners such as GIZ, DFID, USAID, World Bank, EU, etc.
• A proven track record of successfully planning and driving tender processes and submissions as well as operational excellence
• High proficiency with MS Office Excel and Word

Advantageous:

• Exposure to SharePoint.
• Exposure to technical fields.
• Previous copy-writing experience.