Tender Coordinator (Shared Services / Bid Management)

Fempower Personnel; Johannesburg; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Fempower Personnel in Parktown, Gauteng seeks an experienced Tender Coordinator to join a fast-paced Shared Services team. The role requires managing full tender submissions, ensuring compliant, high-quality proposals, and meeting tight deadlines.

The ideal candidate will have 5+ years in high-volume tender environments within healthcare or training sectors, strong governance understanding, and excellent stakeholder and proposal development skills. Permanent, Monday–Friday.

Qualifications

• Matric or equivalent qualification.
• Diploma or Degree in a relevant field.
• Demonstrated experience in SA public and private sector tender submissions.
• Experience managing the full tender lifecycle from opportunity identification to submission and handover.
• Understanding of tender qualification, governance, risk assessment, and compliance requirements.
• Strong proposal and business writing skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Microsoft 365 Copilot.
• Strong numerical, analytical and commercial acumen.
• Excellent written and verbal English communications.
• Ability to analyse, prioritise and structure complex information.

Responsibilities

• Coordinate tender opportunities nationally through the full bid lifecycle.
• Facilitate tender qualification and Go/No-Go assessments.
• Develop and manage tender plans, timelines, and stakeholder deliverables.
• Compile, review, and coordinate professional, client-focused tender submissions.
• Ensure tender compliance, governance reviews, and internal approvals are completed before submission.
• Identify, document, and escalation commercial, legal, operational, and contractual risks.
• Maintain tender databases, reporting records, and document control systems.
• Coordinate clarification responses and contract handovers for successful bids.
• Contribute to reporting, win/loss reviews, and continuous improvement initiatives.

Skills

Tender management

Multi-tender coordination

Stakeholder management

Proposal development

Business writing

Analytical skills

English communication

Information analysis

Education

Matric

Diploma or Degree

Tools

Microsoft Word

Excel

PowerPoint

Microsoft 365 Copilot

Job description

Tender Coordinator (Shared Services / Bid Management)

Location: Parktown, Gauteng
Employment Type: Permanent

A leading organisation is seeking an experienced Tender Coordinator to join a fast-paced Shared Services team. This role is ideal for a highly organised professional with a proven track record of managing multiple tender submissions simultaneously and delivering compliant, high-quality proposals within strict deadlines.

Ideal Candidate

• Minimum 5 years' experience in a high-volume, fast-paced tender environment.

• Proven experience coordinating multiple tender submissions concurrently while managing competing deadlines.

• Experience within the Healthcare and/or Training sectors will be highly advantageous.

• Strong understanding of South African public and private sector tender processes, procurement requirements, and compliance standards.

• Exceptional attention to detail, stakeholder coordination, and proposal development skills.

Minimum Requirements

• Matric.

• Relevant Diploma or Degree

• Demonstrated experience in South African public and private sector tender submissions.

• Experience managing the full tender lifecycle from opportunity identification to submission and contract handover.

• Understanding of tender qualification, governance, risk assessment, and compliance requirements.

• Strong proposal and business writing skills.

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Microsoft 365 Copilot.

• Strong numerical, analytical, and commercial acumen.

• Excellent written and verbal communication skills in English.

• Ability to analyse, prioritise, and structure complex information.

Advantageous

• APMP Foundation Certification or progress towards an APMP qualification.

• Experience in Healthcare and/or Training sector tender submissions.

Key Responsibilities

• Coordinate tender opportunities nationally through the full bid lifecycle.

• Facilitate tender qualification and Go/No-Go assessments.

• Develop and manage tender plans, timelines, and stakeholder deliverables.

• Compile, review, and coordinate professional, client-focused tender submissions.

• Ensure tender compliance, governance reviews, and internal approvals are completed before submission.

• Identify, document, and escalation commercial, legal, operational, and contractual risks.

• Maintain tender databases, reporting records, and document control systems.

• Coordinate clarification responses and contract handovers for successful bids.

• Contribute to reporting, win/loss reviews, and continuous improvement initiatives.

Personal Attributes

• Ability to thrive under pressure and manage competing priorities.

• Strong attention to detail and commitment to quality.

• Excellent organisational and coordination skills.

• Professional, resilient, and accountable.

• Strong collaborative approach with the ability to work independently.

• High levels of integrity, discretion, and professional judgement.

Working Hours

Monday to Friday, 08h00 – 16h30
Overtime may be required from time to time.

Start Date

As soon as possible.

Appointments will be made in line with the organisation's Employment Equity objectives.