Temporary Supply Chain Administrator

Optimi Learning; Centurion; On-site; ZAR 167,000 - 257,000; Full time

Job summary

Optimi Learning in Centurion is seeking a detail-oriented Supply Chain Administration Agent to join our Central Supply Chain team. You will provide essential administrative support to the warehouse, handling order management, reporting, collections, returns and general facility upkeep.

Key duties include filing, resolving queries, assisting walk-in clients, updating the Warehouse Management System (WMS), and processing Pastel orders.

Qualifications

• Grade 12 is mandatory.
• Diploma or certificate in supply chain or administration is advantageous.
• Minimum 2 years of admin experience, preferably in a warehouse environment.
• Proficient in MS Outlook, Excel, Word and Internet Explorer.
• Experience with Pastel, Teams and a Warehouse Management System (WMS) is required.
• Excellent written and verbal English communication.

Responsibilities

• Manage filing and resolve client queries.
• Escalate issues to management where necessary.
• Assist walk-in clients with ad hoc queries.
• Support certificate printing and dispatch processes.
• Update and maintain WMS records and volumes.
• Create and track internal orders and process Pastel orders.
• Compile reports and perform basic supply chain analysis.
• Assist customers with parcel collections and returns processing.
• Maintain clean, organised collection/returns rooms and shelving.

Skills

Organisational skills

Detail oriented

Communication skills

Education

Grade 12

Certificate/Diploma in Supply Chain or Administration

Tools

Pastel

Warehouse Management System (WMS)

MS Outlook

MS Excel

MS Word

MS PowerPoint

MS Teams

Internet Explorer

Job description

Optimi is looking for a detail-oriented and proactive Supply Chain Administration Agent to join our Central Supply Chain team. The successful candidate will provide essential administrative support to the warehouse, ensuring smooth operations across order management, reporting, collections, returns, and general facility upkeep. This is an excellent opportunity for an individual with strong organisational skills and a keen eye for detail.

REQUIREMENTS

• Grade 12.
• Certificate/Diploma in Supply Chain or Administration (advantageous).
• Minimum of 2 years’ administration experience, preferably in a warehouse environment.
• MS Outlook, MS Excel, MS Word, Internet Explorer (or equivalent).
• Pastel, Teams, Warehouse Management System (WMS), MS PowerPoint.
• English: fluent (written and verbal).

DUTIES

• Manage filing and resolve client queries.
• Escalate issues to management where necessary.
• Assist walk-in clients with ad hoc queries.
• Support certificate printing and dispatch processes.
• Update and maintain Warehouse Management System (WMS) records.
• Create and track internal orders.
• Process orders on Pastel as required.
• Compile reports and perform basic analysis of supply chain operations.
• Investigate and report discrepancies to management.
• Assist customers with parcel collections.
• Manage and update the collection register daily.
• Maintain an organised collection room and ensure timely shelving of new orders.
• Prepare returns and update the returns register.
• Capture returns on WMS and inform the Inbound Agent.
• Assist warehouse staff with data capturing and processing.
• Support general warehouse duties when needed.
• Assist in general upkeep of office and warehouse spaces.
• Maintain records of queries and provide weekly reports.
• Able to perform manual handling duties, including lifting, carrying and shelving boxes as required.

This position is based in Centurion.