Technical Admin & Document Control Specialist

Time Personnel; South Africa; On-site; ZAR 250,000 - 380,000; Full time

Job summary

Time Personnel is seeking an experienced Shipping Document Controller to manage import and export documentation for shipments to African destinations. The role involves preparing shipping documents, tracking containers and coordinating with factories, banks and clients to ensure documentation is accurate and available on time.

Responsibilities include preparing invoices and packing lists, ensuring Bills of Lading accuracy, tracking shipments, and maintaining status reports.

Qualifications

• Matric certificate is required or equivalent.
• A logistics qualification is advantageous.
• Minimum three years logistics experience in an office environment.
• Cross-trade knowledge and experience is desirable.
• Knowledge of export documentation requirements (COC, SONCAP, ECTN).
• Advanced Excel skills and proficiency in Outlook.
• Experience using logistics systems (NERP/ERP).
• Strong documentation, organisation and accuracy.

Responsibilities

• Prepare commercial invoices, packing lists and LC documents.
• Ensure bills of lading and other shipping docs are correct.
• Track containers and maintain shipment status reports.
• Confirm and amend shipping docs with factories.
• Follow up with factories to issue original documents on time.
• Send original documents to clients for destination clearance.
• Coordinate with billing, regional offices, factories, banks, and clients.
• Maintain supply chain documents per quality requirements.
• Report issues to management.

Skills

Document administration

Time-management

Attention to detail

Cross-trade knowledge

Shipping documentation knowledge

Education

Diploma or degree in logistics

Matric certificate

Tools

Excel

Outlook

NERP/ERP systems

Job description

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Salary: Market related
Location: Bryanston
Employment type: Fixed-term contract
Contract duration: 12 months
Working arrangement: On-site

Our client is seeking an experienced Shipping Document Controller to manage import and export documentation for shipments to African destinations. The role involves preparing and checking shipping documents, tracking containers and coordinating with factories, banks and clients to ensure documentation is accurate and available on time.

• Prepare commercial invoices, packing lists and documentation for letters of credit.
• Ensure bills of lading and other shipping documents are issued correctly.
• Track containers and shipping documents, and maintain shipment status reports.
• Confirm and amend shipping documentation with factories.
• Follow up daily with factories to ensure original documents are issued on time.
• Send original shipping documents to clients in time for clearance at destination.
• Coordinate with billing teams, regional offices, factories, banks and clients to meet documentation requirements.
• Maintain supply chain documents in accordance with quality requirements.
• Report documentation and shipment issues to management.

• Matric certificate.
• A diploma or degree in logistics would be advantageous.
• At least three years logistics experience, including experience working in an office environment.
• Cross-trade knowledge and experience.
• Knowledge of export documentation requirements and compliance inspection documents, including COC, SONCAP and ECTN.
• Advanced Microsoft Excel skills and proficiency in Microsoft Outlook.
• Experience using logistics systems, including NERP.
• Strong document administration, organisation and time-management skills, with meticulous attention to accuracy.

Our client is an equal opportunity employer.