Air Exports Controller

Atrax Logistics Sa; Gauteng; Sur place; ZAR 360 000 - 540 000; Plein temps

Résumé du poste

Atrax Logistics SA is seeking an Air Export Controller to join the team. The role requires immediate availability or a short notice and involves handling export contracts, L/C administration, and shipment documentation.

You will coordinate with service providers for packaging of general cargo and DG items, and maintain accurate SAP master data for overseas distributors and customers. Responsibilities include tender management for complete vehicles and body upfitting, stock counting, and

Qualifications

• Matric or higher required.
• Diploma or higher in International Trade, Logistics, Supply Chain or Business Admin.
• Experience in multinational environments preferred.
• ERP data entry and advanced Excel skills.

Responsabilités

• Administer Export Contract and L/C processes and prepare related documents.
• Create and maintain master data for customers and shipments in SAP.
• Lead tender activities for vehicle procurement and body upfitting.
• Conduct inventory counts and reconcile stock with systems.
• Review marketing materials and manage expense records.

Formation

National Diploma or above in International Trade/Logistics/ Supply Chain/Business Administration

Outils

SAP

Excel

Description du poste

Air Export Controller (Available Immediately or 1 weeks notice)

My client from a Freight Forwarding Company is seeking an Air Export Controller to join their team
They are ideally needing someone available Immediately or on a 1 weeks notice
Prepare custom such as the release and shipping documentation such as the House Air Waybill and Master Air Waybill accurately and in accordance with client requirements, information and requests
Co-ordinate general cargo and Dangerous goods packaging with respective service providers
Matric
Minimum 3-5 years Air Exports experience

Job Description:

• Export Contract & Letter of Credit (L/C) Administration
  • Draft, review, export sales contracts for complete vehicles
  • Follow up issuance, amendment and verification of L/Cs to identify and mitigate hidden clause risks, and align document requirements for presentation.
  • Prepare commercial invoices, packing lists, certificates of origin and customs documents, complete bank document presentation and payment collection tracking to ensure timely receipt of payment
  • Resolve trade discrepancies and rectify L/C inconsistency issues, coordinate with domestic headquarters finance and legal teams for full risk control.
• Master Data Creation for Customers & Shipment Logging
  • Create, revise, freeze and manage master data of overseas distributors and end customers in SAP system, ensuring accurate records of supplier qualification, credit term and pricing policy
  • Log full marine shipment information including booking schedules, bill of lading details, terminal charges and customs clearance delivery confirmation data in designated systems in real time
  • Conduct regular reconciliation between logistics records and financial accounts to rectify entry errors and guarantee traceable supply chain data.
• Tender Management for Complete Vehicles & Factory Body Upfitting
  • Lead local tendering projects for bulk complete vehicle procurement as well as special body fitting parts (sewage tankers, dump trucks etc.)
  • Compile tender announcements, technical commercial bid documents, verify supplier qualifications including local South African ABS & VESA certification compliance
  • Organize bid opening, comparison and evaluation, issue tender result reports, and follow up formal contract signing and supplier performance supervision
  • Align technical parameters with production and engineering teams to ensure all modified bodies comply with South African national vehicle regulations.
• Inventory Count & Stock Control
  • Develop monthly/quarterly stocktaking plans for finished trucks and spare parts
  • Conduct on-site physical counting, reconcile physical stock against system book records, prepare surplus & shortage analysis reports and implement corrective actions
  • Monitor stock age and slow-moving vehicle inventory; propose inventory optimization solutions and cooperate with sales teams on liquidation plans
  • Verify inbound & outbound documents to prevent account-item mismatch, and support local South African tax & external audit inspections.
• Marketing Material Acceptance & Promotion Settlement
  • Conduct physical inspection and acceptance of local advertising supplies, exhibition materials and dealer promotional kits against contracted specifications & quantities, reject non-compliant goods and arrange replacement & return with vendors.
  • Register acceptance records of marketing expense documents, submit paperwork to finance department for expense verification
  • Filing and control the execution of marketing budgets.

Minimum Requirements:

• Matric or higher
• National Diploma or above major in International Trade, Logistics Management, Supply Chain Management or Business Administration
• Experience working with foreign employees and in multinational companies preferred.
• Skilled in ERP system data entry & maintenance, proficient in advanced Excel functions for statistical analysis and stocktaking
• Code 8 licence

Personal Attributes:

• Strong problem-solving skills and ability to explain technical concepts to non-technical users.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Read and write in English