Strategic Executive Assistant To Director & Board

MSA Outsourcing Solutions; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary bonuses

Health & wellness benefits

Growth opportunities

Job summary

MSA Outsourcing Solutions is seeking a highly organised Executive Administrator to support the CEO on an interim basis while recruitment for a permanent Executive Personal Assistant occurs.

The role involves diary and meeting management, preparing reports, coordinating travel, and handling confidential information in a fast-paced environment in Johannesburg.

Qualifications

• 2–4 years’ experience in administration or executive support.
• Strong diary, meeting and administrative management skills.
• Excellent written and verbal communication.
• Proficiency in MS Outlook, Word, Excel & PowerPoint.
• Strong organisational and time-management abilities.
• Ability to work independently with minimal supervision.
• High levels of discretion, reliability and attention to detail.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s diary, appointments and meeting schedule.
• Coordinate internal and external meetings and prepare the CEO.
• Prepare meeting invitations, agendas and minutes.
• Record and track action items, tasks and deadlines.
• Manage correspondence and general communication as required.
• Prepare, format and organise reports, presentations and documents.
• Coordinate travel arrangements and itineraries.
• Facilitate communication between the CEO and stakeholders.
• Maintain filing systems, electronic and physical.
• Assist with research, ad hoc projects and sensitive information.

Skills

Executive support

Diary management

Communication skills

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the Role

We are seeking a highly organised, proactive and professional Executive Administrator to provide interim support to the CEO while the business recruits a permanent Executive Personal Assistant.

The successful candidate will provide daily administrative and organisational support, ensuring that the CEO’s diary, meetings, correspondence, documentation and follow-up actions are managed efficiently.

This opportunity is ideal for an experienced administrator who is confident supporting senior executives and comfortable working in a fast-paced, professional and confidential environment.

Key Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s diary, appointments and meeting schedule.
• Coordinate internal and external meetings and ensure the CEO is properly prepared.
• Prepare meeting invitations, agendas and minutes.
• Record and track action items, outstanding tasks and deadlines.
• Manage correspondence, emails and general communication when required.
• Prepare, format and organise reports, presentations, documents and spreadsheets.
• Coordinate travel arrangements, bookings and itineraries.
• Facilitate communication between the CEO and internal or external stakeholders.
• Maintain organised electronic and physical filing systems.
• Assist with research, special assignments and ad hoc projects.
• Handle sensitive and confidential information with complete discretion.
• Provide general administrative and office support as required.

Minimum Requirements

• Two to four years’ experience in administration, executive administration, office coordination, personal assistance or a similar role.
• Strong diary, meeting and administrative management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong organisational, time-management and prioritisation abilities.
• Ability to manage multiple responsibilities and meet deadlines.
• Professional manner and confidence when engaging with senior stakeholders.
• Ability to work independently with minimal supervision.
• High levels of discretion, reliability and attention to detail.

Advantageous Experience

• Previous experience supporting a CEO, Managing Director, Director or other senior executive.
• Experience within iGaming, sports betting, technology, financial services or another fast-paced industry.
• Experience preparing executive-level reports, presentations and meeting documentation.

Benefits

• Highly competitive salary and potential for performance-based bonuses.
• Comprehensive health and wellness benefits package.
• Opportunities for professional growth and exposure to executive-level operations.
• A challenging and rewarding work environment in Soweto.
• Significant impact on the productivity and success of senior leadership.

Location: Johannesburg

Employment Type: Fixed-Term / Temporary

Industry: iGaming / Sports Betting

Reports to: CEO