Strategic Executive Assistant: Governance & Board Support

Hensoldt South Africa; Pretoria; Hybrid; ZAR 335,000 - 502,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health insurance

Retirement savings plan

Professional development opportunities

Job summary

Hensoldt South Africa seeks an Executive Assistant to provide dedicated executive support to the CEO and to back the New Business & Developments division with administrative capacity. The role balances CEO calendar management with active involvement in deal development and client coordination.

We value a structured, professional operator who can protect confidentiality, communicate clearly, and drive outcomes across both functions in a hybrid Pretoria-based setting.

Qualifications

• Dual-stakeholder organisation: manage two demanding priorities without neglect.
• Executor mindset: self-starting doer takes ownership with minimal direction.
• Clear, professional written and verbal communication.
• Discretion in handling confidential and commercial information.
• Calm and professional under pressure with changing priorities.

Responsibilities

• Diary & scheduling: manage the CEO's calendar, meetings and travel.
• Correspondence: draft and manage correspondence, screen and prioritise for the CEO.
• Meeting support: prepare agendas, papers and minutes, track follow-up actions.
• Confidentiality: handle sensitive information with discretion.
• Pipeline administration: maintain deal and pipeline trackers, meeting schedules and documents for New Business & Developments.
• Coordinate: liaison between CEO, New Business team and other departments to move items forward.

Skills

Dual-stakeholder organisation

Executor mindset

Communication

Trustworthy

Calm under pressure

Valid driver's licence

Tools

Microsoft 365

Job description

Executive Assistant — CEO and New Business

We are creating this role to give our CEO proper executive support, and, just as importantly, to give our New Business & Developments division dedicated administrative capacity it does not currently have. This is deliberately not a role that spends all its time on the CEO's personal diary. A defined portion of the week belongs to New Business, and we need someone who can hold both without either side losing out.

We are looking for a structured, professional operator, not someone who will let New Business slip whenever the CEO's calendar gets busy, and not someone who treats New Business support as an afterthought to the real job of supporting the CEO.

Core Responsibilities — CEO Support

• Diary & scheduling: Manage the CEO's calendar, meetings and travel.
• Correspondence: Draft and manage correspondence, and screen and prioritise on the CEO's behalf.
• Meeting support: Prepare agendas, papers and minutes for CEO-chaired meetings, and track follow-up actions.
• Confidentiality: Handle sensitive strategic and personal information with discretion.

Core Responsibilities — New Business & Developments Support

• Pipeline administration: Maintain deal and pipeline trackers, meeting schedules and document files for New Business & Developments.
• Meeting & document support: Prepare packs, minutes and correspondence for New Business meetings with prospective tenants, developers and partners.
• Coordination: Liaise between the CEO, the New Business team and other departments to keep New Business items moving.

Desired Experience & Qualification

• Dual-stakeholder organisation: Proven ability to manage two demanding sets of priorities at once, without either side being neglected.
• Executor mindset: A self-starting doer who takes ownership of outcomes and works independently with minimal direction.
• Communication: Clear, professional written and verbal communication.
• Trustworthy: Proven discretion in handling confidential and commercially sensitive information.
• Tech: Strong Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint, Teams).
• Composure: Calm and professional under pressure and changing priorities.
• Valid driver's licence and own reliable transport.

Desirable

• Experience supporting a senior executive alongside a separate operational or deal-making team.
• Exposure to a property, real estate, development or new business environment.

Package & Remuneration

• A market-related package, indicatively R30,000 – R45,000 per month depending on experience
• A defined, dual-purpose role at the heart of both executive support and the deal‑making side of the business.

Benefits

• Generous salary package, reflective of extensive experience.
• Hybrid work arrangement balancing office presence and remote flexibility.
• Comprehensive medical, dental, and vision insurance.
• Retirement savings plan with employer contribution.
• Professional development opportunities and a supportive work environment in Pretoria.