Stores Controller

Bidvestfacilitiesmanagement; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Bidvestfacilitiesmanagement is seeking a dedicated Inventory and Stores Coordinator to manage and maintain stock across the Distribution Facility, ensuring SLA compliance and 100% accuracy.

You will monitor stock levels, perform cycle counts, place replenishment orders, forecast demand, track deliveries, and uphold ISO 45001/9001/14001 and safety standards while keeping precise records and ensuring safe storage.

Experience in SAP R/3 and MS Office is preferred.

Qualifications

• Diploma in Inventory and Stores Management or equivalent qualification.
• Matric (Senior Certificate) is required.
• Code B driver's license is an advantage.
• 2 years of relevant experience in a stores environment.
• Proficient in MS Word, Excel and Outlook.
• Experience with SAP R/3 is essential.
• Knowledge of OHS Act and ISO 45001/9001/14001 standards.

Responsibilities

• Monitor stock levels to ensure sufficient supply and perform monthly cycle counts.
• Strive for 100% stock accuracy and track stock movement in stores.
• Place orders to replenish stock, forecast demand, and manage flow of goods.
• Redeploy stock based on stores requirements and source obsolescence quantities.
• Manage purchase orders, verify deliveries, and maintain three-way match records.
• Follow up on outstanding POs and deliveries; ensure timely supplier invoicing.
• Oversee inbound/outbound shipments and coordinate internal stock transfers.
• Record damaged goods, notify suppliers within 24–48 hours, and document discrepancies.
• Maintain inventory records in systems and generate reports; ensure timely updates.
• Perform regular audits and ensure proper housekeeping and safety compliance.

Skills

MS Word

MS Excel

MS Outlook

SAP R/3

OHS Act knowledge

ISO standards knowledge

Inventory control

Education

Diploma in Inventory and Stores Management or Equivalent

Matric (Senior Certificate)

Tools

SAP R/3

Job description

Brief Role Description

Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy

Key Performance Areas

• Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
• Redeployment of stock based on the Stores business requirements
• Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures
• Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
• Follow up on Outstanding Purchase Orders and deliveries.
• Ensure Vendors invoices are submitted to Finance for payment timeously
• Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
• Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
• Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
• Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
• Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
• Ensure proper housekeeping and safe stacking compliance.
• Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
• Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
• Undertake other related assignments or duties from time to time.
• Required to work additional hours from time to time as per Operational requirements

Minimum Requirements

• Diploma in Inventory and Stores Management or Equivalent
• Matric (Senior Certificate)
• Code B Driver's License will be an added advantage
• 2 years relevant experience in Stores Environment
• MS Word, MS Excel & MS Outlook
• SAP R/3
• Knowledge of OHS Act & ISO 45001, 9001 standards