Stores Controller

Bidvestfacilitiesmanagement; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bidvest Facilities Management in Gauteng seeks an Inventory and Stores Clerk to manage and maintain business inventory across the distribution facility, monitor stock levels, perform cycle counts, and ensure 100% accuracy in stock records.

The role requires a Diploma in Inventory and Stores Management, Matric, 2 years of stores experience, and proficiency in MS Office and SAP R/3; a Code B driver's license is advantageous.

Qualifications

• Diploma in Inventory and Stores Management or equivalent.
• Matric (Senior Certificate).
• 2 years relevant experience in Stores environment.
• Knowledge of OHS Act & ISO 45001, 9001 standards.

Responsibilities

• Monitor stock levels and conduct monthly cycle counts and quarterly stock takes.
• Strive for 100% stock accuracy and track stock movement in stores.
• Place orders, forecast demand, and manage goods flow to prevent OOS.
• Oversee inbound/outbound shipments and coordinate internal stock transfers.
• Maintain records of purchases, invoices, and pricing; perform 3-way match.
• Ensure timely supplier invoicing to Finance and update stock movements in the system.

Education

Diploma in Inventory and Stores Management

Tools

MS Word

MS Excel

MS Outlook

SAP R/3

Job description

Brief Role Description

Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy

Key Performance Areas

• Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
• Redeployment of stock based on the Stores business requirements
• Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures
• Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
• Follow up on Outstanding Purchase Orders and deliveries.
• Ensure Vendors invoices are submitted to Finance for payment timeously
• Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
• Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
• Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
• Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
• Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
• Ensure proper housekeeping and safe stacking compliance.
• Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
• Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
• Undertake other related assignments or duties from time to time.
• Required to work additional hours from time to time as per Operational requirements

Minimum Requirements

• Diploma in Inventory and Stores Management or Equivalent
• Matric (Senior Certificate)
• Code B Driver's License will be an added advantage
• 2 years relevant experience in Stores Environment
  
• MS Word, MS Excel & MS Outlook
• SAP R/3
• Knowledge of OHS Act & ISO 45001, 9001 standards