Stores Assistant

Dream job Link; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bidvest Facilities Management in Pretoria is seeking a Stores Assistant to manage end-to-end receipt, storage, picking, packing, and dispatch of maintenance spare parts and facility consumables. You will ensure stock accuracy in SAP and compliant storage practices.

You will support maintenance teams with on-time material fulfillment, perform regular stock checks, and help maintain safe, orderly warehouse operations in line with OHSA and company procedures.

Qualifications

• Must have Grade 12/Matric with SCM/Logistics qualification.
• Basic computer literacy and data entry skills.
• Experience with SAP ERP inventory module.

Responsibilities

• Receive, store, pick, pack, and dispatch maintenance spare parts and inventory.
• Ensure stock aligns with SAP records and maintain hazardous storage compliance.
• Perform inbound ingestion, verify deliveries against POs and log discrepancies.
• Update SAP with GRN and stock movements; conduct cycle counts and audits.
• Assist facility technicians with material requisitions and on-time fulfillment.

Skills

Attention to detail

Time management

Teamwork

Education

Grade 12 / Matric; SCM/Logistics

Tools

SAP ERP

Job description

Company: Bidvest Facilities Management

Division: BFM Operations 1

Location: Pretoria, Gauteng

Position Title: Stores Assistant

Industry: Facilities Management & Operational Logistics

Contract Type: Permanent

Posted Date: 09 September 2026

Governance Framework: Occupational Health and Safety Act 85 of 1993 (OHSA), SAP Enterprise Resource Planning (ERP) Prescripts, Supply Chain Management (SCM) Best Practices, Employment Equity Act 55 of 1998

1. Executive Purpose & Operational Mandate

The Stores Assistant at Bidvest Facilities Management (Pretoria) manages the end-to-end receipt, storage, picking, packing, dispatch, and digital tracking of maintenance spare parts, facility consumables, and operational inventory.

Operating within the BFM Operations 1 division, the Stores Assistant ensures physical stock alignment with SAP inventory management records, maintains hazardous and general storage compliance, executes scheduled stocktaking, and supports facility maintenance teams across the Pretoria region with on-time material fulfillment.

2. End-to-End Inventory & Warehouse Workflows

Workflow diagram omitted

1. Inbound Ingestion & Quality Inspection

• Delivery Verification: Offload incoming supplier vehicles and inspect packages against Purchase Orders (POs) and Delivery Notes (DNs) for quantity, description, and physical condition.
• Discrepancy Logging: Identify and report damaged goods, short deliveries, or incorrect specifications immediately to the Store Supervisor before signing delivery manifests.
• Unpacking & Labeling: Unpack delivered spare parts, consumables, and tools, applying designated barcode labels, bin numbers, or batch tracking references.

2. Storage Optimization & System Inventory Updates (SAP)

• Bin Location Management: Securely store items in designated warehouse rack locations, bin bays, or temperature-controlled zones according to material classification and hazard level.
• SAP Transaction Logging: Utilize SAP ERP software to process goods receipts (GRN), update live stock balances, and track inventory movements accurately.
• Warehouse Orderliness: Maintain clean, safe, and logical storage layouts, applying 5S housekeeping principles to keep aisleways clear and accessible.

3. Requisition Picking, Packing & Material Dispatch

• Order Requisition Execution: Receive approved material requisitions from facility technicians and maintenance personnel, picking requested parts accurately.
• Packing & Securing: Pack ordered components securely to prevent transit damage, ensuring fragile electrical, plumbing, or mechanical parts are protected.
• Outbound Movement Tracking: Update SAP to record stock issues against specific job cards or cost centers before releasing goods to facility teams or external transport.

4. Inventory Auditing, Cycle Counting & Safety Compliance

• Stock Audits & Cycle Counts: Participate in routine physical stocktakes and weekly perpetual cycle counts to reconcile physical inventory against SAP balances and identify variance root causes.
• Replenishment Alerts: Monitor minimum stock thresholds (reorder points) and notify the Store Supervisor when facility spares or critical consumables are running low.
• OHSA & Safety Governance: Adhere strictly to workplace health and safety rules, utilizing correct manual handling techniques, Personal Protective Equipment (PPE), and material lifting procedures for heavy items.

3. Qualification Matrix & Competency Profile

Assessment Domain Essential Minimum Requirement Preferred / Advanced Standard

• Formal Qualification Grade 12 / Matric Certificate Qualification in Supply Chain Management or Logistics
• System Proficiency Basic computer literacy and data entry skills
• Proficient in SAP ERP usage and inventory module navigation
• Experience Level Entry-Level to mid-tier warehouse experience
• 3+ years