Special Events & Birthday Coordinator

The Little Gym Of Silver Spring; Cape Town; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Pro-rated salary

Hybrid work arrangement

Exposure to diverse events

Networking opportunities

Mentorship available

Job summary

The Little Gym Of Silver Spring in Rustenburg is seeking a Remote Event Planning Assistant to support the event management team. The role offers remote flexibility with occasional on-site presence for key event phases or client meetings, contributing to successful outcomes in a hybrid work model.

You will assist in planning, coordinating, and executing events, managing logistics, guest lists, and vendor communications, gaining experience in a vibrant events sector.

Qualifications

• Experience in event planning, hospitality, or related field is advantageous.
• Strong organizational and project management skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Flexible to work remotely and on-site as needed.

Responsibilities

• Research and secure venues, vendors, and suppliers within budget.
• Coordinate event logistics: scheduling, catering, A/V.
• Manage guest lists, invitations, RSVP tracking in software.
• Provide on-site support during events, setup and troubleshooting.
• Prepare event materials such as signage and programs.
• Communicate with clients, vendors, and team to ensure alignment.

Skills

Organizational skills

Project management

Communication

Interpersonal skills

Remote work flexibility

On-site availability

Attention to detail

Event management software

Office applications

Job description

Our client is seeking an enthusiastic and detail-oriented Remote Event Planning Assistant to support their event management team in Rustenburg. While the role offers significant remote flexibility, occasional on-site presence may be required for key event phases or client meetings. You will assist in the planning, coordination, and execution of various events, ensuring seamless logistics and exceptional guest experiences. This role is perfect for an individual passionate about events who can manage tasks both independently and collaboratively, contributing to successful outcomes in a hybrid work model. You'll gain invaluable experience in a vibrant sector, working with a team dedicated to creating memorable occasions.

About the Role

Our client is seeking an enthusiastic and detail-oriented Remote Event Planning Assistant to support their event management team in Rustenburg. While the role offers significant remote flexibility, occasional on-site presence may be required for key event phases or client meetings. You will assist in the planning, coordination, and execution of various events, ensuring seamless logistics and exceptional guest experiences. This role is perfect for an individual passionate about events who can manage tasks both independently and collaboratively, contributing to successful outcomes in a hybrid work model. You'll gain invaluable experience in a vibrant sector, working with a team dedicated to creating memorable occasions.

Key Responsibilities

• Assist in researching and securing venues, vendors, and suppliers within budget constraints.
• Coordinate event logistics, including scheduling, catering, and A/V requirements.
• Manage guest lists, invitations, and RSVP tracking through event management software.
• Provide on-site support during events, assisting with setup, guest management, and troubleshooting.
• Prepare event materials, such as signage, programs, and promotional items.
• Communicate effectively with clients, vendors, and internal team members to ensure alignment.

Requirements

• Experience in event planning, hospitality, or a related field is advantageous.
• Strong organizational and project management skills, with an eye for detail.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and standard office applications.
• Ability to work effectively both remotely and on-site as needed, demonstrating flexibility.
• A proactive attitude and a passion for creating successful events.

Benefits

• Competitive pro-rated salary based on hours worked.
• Flexible hybrid work arrangement, balancing remote and office-based tasks.
• Exposure to diverse event types and professional growth opportunities.
• Networking opportunities within the events industry.
• Supportive team environment with mentorship available.