Experiential Events & Activations Coordinator

Signal Hill Products; Cape Town; Hybrid; ZAR 167,000 - 301,000; Full time

Benefits offered by this job

Flexible hybrid work arrangement

Job summary

Signal Hill Products is seeking a detail-oriented Remote Event Planning Assistant to support our events team in Rustenburg. The role offers significant remote flexibility with occasional on-site duties for key event phases or client meetings, in a hybrid work model.

You will help plan, coordinate, and execute diverse events while delivering seamless logistics and exceptional guest experiences. Ideal candidates are proactive, organized, with strong communication and collaboration skills, capable

Qualifications

• Experience in event planning or hospitality is advantageous.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with event management software and standard office apps.
• Ability to work remotely and on-site when needed.
• Proactive attitude and passion for creating successful events.

Responsibilities

• Assist in researching and securing venues, vendors, and suppliers within budget constraints.
• Coordinate event logistics, including scheduling, catering, and A/V requirements.
• Manage guest lists, invitations, and RSVP tracking through event management software.
• Provide on-site support during events, assisting with setup, guest management, and troubleshooting.
• Prepare event materials, such as signage, programs, and promotional items.
• Communicate effectively with clients, vendors, and internal team members to ensure alignment.

Skills

Event planning

Organization

Communication

Project management

Remote work coordination

Tools

Event management software

Job description

Our client is seeking an enthusiastic and detail-oriented Remote Event Planning Assistant to support their event management team in Rustenburg. While the role offers significant remote flexibility, occasional on-site presence may be required for key event phases or client meetings. You will assist in the planning, coordination, and execution of various events, ensuring seamless logistics and exceptional guest experiences. This role is perfect for an individual passionate about events who can manage tasks both independently and collaboratively, contributing to successful outcomes in a hybrid work model. You'll gain invaluable experience in a vibrant sector, working with a team dedicated to creating memorable occasions.

About the Role

Our client is seeking an enthusiastic and detail-oriented Remote Event Planning Assistant to support their event management team in Rustenburg. While the role offers significant remote flexibility, occasional on-site presence may be required for key event phases or client meetings. You will assist in the planning, coordination, and execution of various events, ensuring seamless logistics and exceptional guest experiences. This role is perfect for an individual passionate about events who can manage tasks both independently and collaboratively, contributing to successful outcomes in a hybrid work model. You'll gain invaluable experience in a vibrant sector, working with a team dedicated to creating memorable occasions.

Key Responsibilities

• Assist in researching and securing venues, vendors, and suppliers within budget constraints.
• Coordinate event logistics, including scheduling, catering, and A/V requirements.
• Manage guest lists, invitations, and RSVP tracking through event management software.
• Provide on-site support during events, assisting with setup, guest management, and troubleshooting.
• Prepare event materials, such as signage, programs, and promotional items.
• Communicate effectively with clients, vendors, and internal team members to ensure alignment.

Requirements

• Experience in event planning, hospitality, or a related field is advantageous.
• Strong organizational and project management skills, with an eye for detail.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and standard office applications.
• Ability to work effectively both remotely and on-site as needed, demonstrating flexibility.
• A proactive attitude and a passion for creating successful events.

Benefits

• Competitive pro-rated salary based on hours worked.
• Flexible hybrid work arrangement, balancing remote and office-based tasks.
• Exposure to diverse event types and professional growth opportunities.
• Networking opportunities within the events industry.
• Supportive team environment with mentorship available.