Senior Executive Secretary

Placements24; Gqeberha; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Medical aid

Pension fund

Professional development

Hybrid work model

Job summary

Placements24 in Port Elizabeth seeks a Senior Executive Secretary to provide high-level admin and secretarial support to senior partners. The role requires discretion, professionalism, and extensive calendar management in a demanding legal environment.

Responsibilities include drafting legal documents, coordinating meetings, travel, and client communications, while maintaining strict confidentiality. A relevant secretarial qualification and strong MS Office skills are essential, with a hybrid

Qualifications

• 6+ years of experience as an Executive Secretary or Senior Administrative Assistant, preferably in a legal setting.
• Proven ability to manage complex schedules and high-level meetings.
• Proficient in Microsoft Office Suite with strong document formatting.
• Excellent written and verbal communication with impeccable grammar.
• High degree of confidentiality, discretion and professionalism.
• Strong organizational and time-management skills with multitasking ability.
• Familiarity with legal terminology, court procedures, and document preparation.
• Ability to work independently and anticipate needs of senior partners.

Responsibilities

• Manage diaries and schedules of senior partners, including appointments, meetings and travel.
• Prepare, proofread and edit legal documents, correspondence and presentations.
• Handle confidential client information with utmost discretion.
• Act as liaison for clients, opposing counsel and court personnel.
• Coordinate logistics for client meetings, court appearances and professional engagements.
• Conduct legal research to assist partners with case preparation.
• Manage filing, organization and retrieval systems (physical and electronic).
• Prepare and submit expense reports and invoices accurately and on time.
• Assist with onboarding of new legal staff and provide administrative guidance.
• Anticipate needs of senior partners and proactively manage tasks for efficiency.

Skills

Calendar management

Microsoft Office

Discretion

Organization skills

Education

Secretarial/administrative qualification

Tools

Legal practice management software

Job description

About the Role

Our client, a well-established legal firm located in the coastal city of Port Elizabeth , is seeking a highly experienced and exceptionally organized Senior Executive Secretary. This critical role involves providing high-level administrative and secretarial support to senior partners, managing their complex schedules, and acting as a primary liaison for internal and external communications. The ideal candidate will possess exceptional discretion, professionalism, and a proven track record of managing sensitive information in a demanding professional environment. This is an outstanding opportunity to join a prestigious firm and contribute to its continued success in the Eastern Cape .

Key Responsibilities

• Manage the diaries and schedules of senior partners, including appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit legal documents, correspondence, and presentations with meticulous accuracy.
• Handle confidential client information and firm matters with the utmost discretion and professionalism.
• Act as a key point of contact for clients, opposing counsel, and court personnel, screening and directing communications.
• Coordinate logistics for client meetings, court appearances, and other professional engagements.
• Conduct legal research and gather information to assist partners with case preparation.
• Manage document filing, organization, and retrieval systems, both physical and electronic.
• Prepare and submit expense reports and invoices accurately and on time.
• Assist with the onboarding of new legal staff and provide administrative guidance.
• Anticipate the needs of the senior partners and proactively manage tasks to ensure efficiency.

Requirements

• Minimum of 6 years of experience as an Executive Secretary or Senior Administrative Assistant, preferably within the legal sector.
• Demonstrated experience in managing complex schedules and coordinating high-level meetings.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a strong emphasis on document formatting.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• High degree of confidentiality, discretion, and professionalism.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Familiarity with legal terminology, court procedures, and legal document preparation is essential.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Experience with legal practice management software is a significant advantage.
• A relevant secretarial or administrative qualification.

Benefits

Our client offers a competitive salary package, commensurate with the extensive experience required, along with a comprehensive benefits program. This includes excellent medical aid coverage, a generous pension fund, and opportunities for ongoing professional development and legal training. The position is based in a sophisticated office environment in Port Elizabeth , offering a professional and collegial atmosphere. This role embraces a Hybrid work model, blending office-based collaboration with remote flexibility. Join a respected legal institution in the Eastern Cape that values expertise and offers a stable career path.