Senior Executive Assistant & Visit Coordinator

BPO; Cape Town; On-site; ZAR 360,000 - 600,000; Full time

Job summary

BPO is seeking an Executive Assistant in Cape Town to provide comprehensive admin and coordination support to senior executives. The role focuses on managing schedules, communications, travel, and financial administration, ensuring efficient operations and professional visitor experiences.

Key duties include end-to-end visit coordination with internal and external stakeholders, on-site logistics, budget monitoring, and post-visit follow-up, while maintaining discretion and alignment with company

Qualifications

• Bachelor’s Degree, any field.
• 3–5 years of Executive Assistant experience supporting a C-Level suite.
• Strong planning, communication, confidentiality, and discretion.
• Service orientation and professionalism.

Responsibilities

• Manage executive schedules, business communications, travel, and financial administration.
• Coordinate end-to-end business visits with internal and external stakeholders.
• Handle on-site logistics, supplier coordination, and budget monitoring.
• Provide timely follow-up and maintain professional standards for visitors.
• Ensure activities align with company policies and delegated authority.

Skills

Executive support

Visit coordination

Budget monitoring

Stakeholder management

Travel arrangements

Financial administration

Meeting coordination

Education

Bachelor's degree

Job description

BPO is seeking an Executive Assistant in Cape Town to provide comprehensive admin and coordination support to senior executives. The role focuses on managing schedules, communications, travel, and financial administration, ensuring efficient operations and professional visitor experiences.

Key duties include end-to-end visit coordination with internal and external stakeholders, on-site logistics, budget monitoring, and post-visit follow-up, while maintaining discretion and alignment with company