Senior Conveyancing Secretary – Independent File Manager

Cecile Personnel (Pty) Ltd; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Cecile Personnel (Pty) Ltd is seeking a seasoned Conveyancing Secretary in Cape Town to support a busy conveyancing practice. The role requires handling Nedbank bond registrations, attending to property transfers, bond cancellations and managing files independently.

You will conduct searches, attend to FICA administration, and oversee finances and filing systems with a strong MS Office and legal software background (Lexis Convey, E4, Lotus Notes).

Qualifications

• Matric is essential.
• Minimum 5 years conveyancing experience.
• Legal Secretary, Paralegal or Conveyancing qualification advantageous.
• Nedbank Home Loans bank system experience essential.
• Strong knowledge of Lexis Convey, Lotus Notes, E4 and Windeed.
• Good working knowledge of MS Office.

Responsibilities

• Handle Nedbank bond registrations, including commercial and notarial bonds.
• Attend to property transfers, including opening files, drafting transfer documents, SARS receipts and rates clearance certificates.
• Handle bond cancellations
• Manage a portfolio of conveyancing matters independently
• Conduct property, person and company searches
• Attend to FICA administration and follow-ups
• Manage conveyancing files and filing systems
• Attend to the finances of conveyancing matters
• Ensure files are accurately prepared and maintained
• Administer and organise conveyancing matters according to required specifications

Education

Matric essential

Minimum 5 years conveyancing experience

Legal Secretary/Paralegal/Conveyancing qualification advantageous

Tools

Nedbank Home Loans bank system experience essential

Lexis Convey

Lotus Notes

E4

Windeed

MS Office

Job description

Cecile Personnel (Pty) Ltd is seeking a seasoned Conveyancing Secretary in Cape Town to support a busy conveyancing practice. The role requires handling Nedbank bond registrations, attending to property transfers, bond cancellations and managing files independently.

You will conduct searches, attend to FICA administration, and oversee finances and filing systems with a strong MS Office and legal software background (Lexis Convey, E4, Lotus Notes).