Senior Administrative Assistant - Cape Town

Personio; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Personio in Cape Town is seeking a Senior Administrative Assistant to provide comprehensive executive support, managing calendars, travel, and expenses. You will prepare reports and correspondence with precision, handle communications, and organize meetings with minute taking and action tracking.

The role demands strong organizational skills, discretion with confidential information, and excellent written and verbal communication in a fast-paced environment.

Qualifications

• Minimum 5 years of experience in an administrative role.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.
• Manage incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and disseminating information.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintain and organize physical and digital filing systems, ensuring confidentiality and easy retrieval of documents.
• Assist with special projects and ad-hoc administrative tasks as required by the team.

Skills

Executive support

Calendar management

Travel arrangements

Expense reporting

Reports & presentations

Communication

MS Office

Virtual meetings

Organization

Attention to detail

Tools

MS Office

Job description

Personio in Cape Town is seeking a Senior Administrative Assistant to provide comprehensive executive support, managing calendars, travel, and expenses. You will prepare reports and correspondence with precision, handle communications, and organize meetings with minute taking and action tracking.

The role demands strong organizational skills, discretion with confidential information, and excellent written and verbal communication in a fast-paced environment.