Senior Executive Assistant: Elite Calendar & Travel

Guaranteed Prosperity; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Paid time off

Professional development

Prestigious setting

Job summary

Guaranteed Prosperity in Cape Town is seeking an experienced Executive Assistant to manage calendars for multiple executives, coordinate domestic and international travel, prepare agendas, and take minutes for meetings.

You will handle confidential information with the utmost discretion, screen calls, manage correspondence, and provide professional administrative support to ensure the executives' time is used effectively.

Qualifications

• A minimum of 7 years of experience as an Administrative Assistant or Executive Assistant, supporting C-level executives.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Exceptional organizational skills, with the ability to multitask in a fast-paced environment.
• Superior communication and interpersonal skills, with the ability to interact professionally at all levels.
• Demonstrated ability to handle sensitive information with complete confidentiality and sound judgment.

Responsibilities

• Manage and optimise complex calendars for multiple executives, including scheduling appointments, meetings, and travel.
• Prepare agendas, compile background materials, and take minutes for executive meetings, ensuring accurate record-keeping.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Assist with special projects and event planning as required by senior management.

Skills

Strong organisational skills

Excellent communication

Discretion and confidentiality

Tools

Microsoft Office Suite

Calendar management tools

Job description

Guaranteed Prosperity in Cape Town is seeking an experienced Executive Assistant to manage calendars for multiple executives, coordinate domestic and international travel, prepare agendas, and take minutes for meetings.

You will handle confidential information with the utmost discretion, screen calls, manage correspondence, and provide professional administrative support to ensure the executives' time is used effectively.