Personal Assistant

Guaranteed Prosperity; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Paid time off

Professional development

Prestigious setting

Job summary

Guaranteed Prosperity in Cape Town is seeking an experienced Executive Assistant to manage calendars for multiple executives, coordinate domestic and international travel, prepare agendas, and take minutes for meetings.

You will handle confidential information with the utmost discretion, screen calls, manage correspondence, and provide professional administrative support to ensure the executives' time is used effectively.

Qualifications

• A minimum of 7 years of experience as an Administrative Assistant or Executive Assistant, supporting C-level executives.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Exceptional organizational skills, with the ability to multitask in a fast-paced environment.
• Superior communication and interpersonal skills, with the ability to interact professionally at all levels.
• Demonstrated ability to handle sensitive information with complete confidentiality and sound judgment.

Responsibilities

• Manage and optimise complex calendars for multiple executives, including scheduling appointments, meetings, and travel.
• Prepare agendas, compile background materials, and take minutes for executive meetings, ensuring accurate record-keeping.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Assist with special projects and event planning as required by senior management.

Skills

Strong organisational skills

Excellent communication

Discretion and confidentiality

Tools

Microsoft Office Suite

Calendar management tools

Job description

Explore personal assistant opportunities in Cape Town, a city with a demand for skilled administrative professionals. These roles involve managing schedules, handling correspondence, and providing support to individuals or teams. Job seekers can find positions in various sectors, from corporate offices to private households, each offering unique challenges and growth potential. The personal assistant job market in Cape Town presents a range of options for those with strong organizational and communication skills.

• Manage and maintain a busy diary, including appointments, meetings and general scheduling.
• Coordinate and confirm appointments and ensure the executive is well prepared for commitments.
• Identify potential scheduling conflicts and proactively resolve them.
• Keep track of changing priorities and ensure important commitments are not overlooked.
• Keep track of stakeholder commitments, action items and agreed deadlines.
• Proactively follow up with relevant individuals to ensure commitments are completed.
• Capture verbal instructions and ensure that agreed actions are followed through.
• Maintain a clear overview of outstanding matters and provide reminders where required.
• Coordinate information and requests between the executive and relevant stakeholders.
• Manage general correspondence, emails and administrative communication.
• Assist with organising and maintaining documents and information.
• Handle routine administrative tasks on behalf of the executive.
• Ensure that important information and requests are appropriately communicated and followed up.
• Maintain accurate records and filing systems.
• Arrange personal and professional appointments.
• Make restaurant and other bookings.
• Assist with personal shopping and errands when required.
• Assist with household and family administration.
• Coordinate personal appointments and arrangements.
• Be comfortable leaving the office to attend to errands or arrangements when required.
• Handle personal, family, business and sensitive information with a high level of confidentiality.
• Exercise sound judgement and discretion when dealing with sensitive matters.
• Maintain professional boundaries while providing a high level of personal support.
• Assist with coordinating meetings, appointments and business engagements.
• Liaise with internal and external stakeholders when required.
• Ensure that practical arrangements and logistics are taken care of.
• Anticipate needs and take initiative rather than waiting for instructions.
• Provide general support wherever required to ensure the executive's time is used effectively.

Key Responsibilities

• Manage and optimise complex calendars for multiple executives, including scheduling appointments, meetings, and travel.
• Prepare agendas, compile background materials, and take minutes for executive meetings, ensuring accurate record‑keeping.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Assist with special projects and event planning as required by senior management.

Requirements

• A minimum of 7 years of experience as an Administrative Assistant or Executive Assistant, supporting C‑level executives.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Exceptional organizational skills, with a keen eye for detail and the ability to multitask in a fast‑paced environment.
• Superior communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Demonstrated ability to handle sensitive information with complete confidentiality and sound judgment.

Benefits

• Highly competitive salary with performance incentives.
• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Professional development opportunities and training programs.
• An executive‑level support role in a prestigious Cape Town setting.

Job Details

Location: Cape Town | Work Type: Office Based | Job ID: J

Posted 13 days ago

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