Sales Operations Coordinator - Invoicing, Export & Logistics

Headhunters; Gauteng; On-site; ZAR 162,000 - 198,000; Full time

Job summary

Headhunters is seeking a detail-oriented Sales Admin Coordinator in Gauteng to support invoicing, order processing and regional sales reporting. You will liaise with finance, logistics and the sales team to ensure accurate documentation and timely delivery of export orders across Africa.

The role requires 2-3 years in sales support, proficiency in Excel and MS Office, and strong communication skills. A Code 8 licence is preferred for handling logistics duties.

Qualifications

• Matric or higher.
• National Diploma or Certificates in Sales Management or related field.
• 2-3 years’ experience in sales support, order processing, or administrative coordination.
• Proficient in Microsoft Office, particularly Excel (data manipulation and reporting).
• Code 8 licence.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong verbal and written communication skills.
• High attention to detail and organisational skills.
• Read and write in English.
• Confident and proactive approach-anticipates issues and requirements.

Responsibilities

• Invoicing, ensure all information on invoicing instruction are correct prior to manager's signature.
• Provide administrative support to the sales team, including order processing.
• Monitor and report on sales performance and market trends in various regions.
• Work closely with finance to support invoicing, credit notes, and reconciliations.
• Manage export and cross-trade to other African countries, with knowledge of incoterms.
• Request quotations and issuing of orders to the suppliers.
• Ensuring timely payments in line with credit terms.
• Manage export documentation and ensure compliance.
• Coordinate the pre delivery inspections.
• Coordinate with logistics to ensure on-time delivery of trucks.
• Provide accurate and consistent feedback to management.
• Track back orders for invoicing and delivery.
• Compilation and distribution of export sales reports.
• Supporting stock and Delivery department with admin and ad hoc duties.
• Ensuring all policies and procedures are adhered to.
• High attention to detail.

Skills

Sales coordination

Attention to detail

Communication

Teamwork

Education

Matric

Diploma/Certificate in Sales Management

Tools

Excel

Microsoft Office

Job description

Headhunters is seeking a detail-oriented Sales Admin Coordinator in Gauteng to support invoicing, order processing and regional sales reporting. You will liaise with finance, logistics and the sales team to ensure accurate documentation and timely delivery of export orders across Africa.

The role requires 2-3 years in sales support, proficiency in Excel and MS Office, and strong communication skills. A Code 8 licence is preferred for handling logistics duties.