Sales Operations & Invoicing Coordinator

Headhunters; Gauteng; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Headhunters in Gauteng is seeking a detail-oriented Sales Support Administrator to handle invoicing, order processing, and administrative coordination in a fast-paced environment. Matric or higher is required, with a relevant diploma as a plus.

You will ensure invoicing accuracy, check prices and stock, support finance and logistics to secure on-time deliveries, and compile daily sales reports while maintaining strong relationships with dealers and suppliers.

Qualifications

• Matric or higher, plus a relevant diploma or certificate.
• 2-3 years’ experience in sales support, order processing, or administrative coordination.
• Proficient in Microsoft Office, especially Excel for data manipulation and reporting.
• Code 8 license.

Responsibilities

• Invoicing, ensure all information on invoicing instruction are correct prior to manager's signature.
• Ensure dealers receive the best quality and professional service.
• Check and ensure that correct price and correct stock is released into the system.
• Work closely with finance to support invoicing, credit notes, and reconciliations.
• Coordinate with logistics to ensure on-time delivery of trucks.
• Ensuring timely payments in line with credit terms.
• Provide accurate and constant feedback to management.
• Build and maintain good relationships with dealers and suppliers.
• Track back orders for invoicing and delivery.
• Compilation and distribution of daily sales reports.
• Check stock quantity and update stock status daily.
• Supporting stock and Delivery department with admin and ad hoc duties.
• Working with staff members from other departments such as marketing, and financing to optimize sales.
• Ensuring all policies and procedures are adhered to.
• High attention to detail.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong verbal and written communication skills.
• High attention to detail and organisational skills.
• Read and write in English.
• Must be a team player.
• Confident and proactive approach-anticipates issues and requirements.

Skills

Verbal communication

Written communication

Team player

Attention to detail

Proactive approach

Independent worker

English literacy

Education

Matric or higher

National Diploma or Certificates in Sales Management or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Headhunters in Gauteng is seeking a detail-oriented Sales Support Administrator to handle invoicing, order processing, and administrative coordination in a fast-paced environment. Matric or higher is required, with a relevant diploma as a plus.

You will ensure invoicing accuracy, check prices and stock, support finance and logistics to secure on-time deliveries, and compile daily sales reports while maintaining strong relationships with dealers and suppliers.