Sales Coordination Specialist: Invoicing, Exports & Logistics

Staff Solutions; Gauteng; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Staff Solutions is seeking a Sales Support professional in Gauteng to process invoices, support the sales team, and monitor regional sales performance. You will collaborate with finance on invoicing, credit notes, and reconciliations, and manage export documentation for cross-trade to African countries.

Strong accuracy, organisation, and communication are essential. Ideal candidates have 2–3 years in sales support or admin coordination, Excel expertise, a matric or higher, and a valid Code 8

Qualifications

• Matric or higher is required.
• National Diploma or relevant certificate in Sales Management or related field is required.
• 2–3 years’ experience inSales support, order processing, or administrative coordination.
• Proficient in Microsoft Office, particularly Excel, including data manipulation and reporting.
• Valid Code 8 driver’s licence.
• Ability to work under pressure and meet deadlines.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Strong verbal and written communication skills.
• Excellent organisational skills and a high level of attention to detail.
• Ability to read and write in English.

Responsibilities

• Process invoices and ensure all information on invoicing instructions is accurate and complete prior to manager approval and signature.
• Provide administrative support to the sales team, including order processing.
• Monitor and report on sales performance and market trends across various regions.
• Work closely with the finance department to support invoicing, credit notes, and reconciliations.
• Manage exports and cross-trade transactions to other African countries, with knowledge of Incoterms.
• Request quotations and issue orders to suppliers.
• Ensure timely payments are made in line with agreed credit terms.
• Manage export documentation and ensure compliance standards are met.
• Coordinate pre-delivery inspections.
• Liaise with logistics to ensure on-time delivery of trucks.
• Provide accurate and consistent feedback to management.
• Track back orders for invoicing and delivery.
• Compile and distribute export sales reports.
• Provide administrative and ad hoc support to the Stock & Delivery Department.
• Ensure all company policies and procedures are followed.
• Maintain a high level of accuracy and attention to detail.

Skills

Excel data manipulation

Sales support

Administrative coordination

Communication skills

Attention to detail

Teamwork

English writing

Education

Matric or higher

National Diploma in Sales Management or related field

Tools

Microsoft Office Suite

Job description

Staff Solutions is seeking a Sales Support professional in Gauteng to process invoices, support the sales team, and monitor regional sales performance. You will collaborate with finance on invoicing, credit notes, and reconciliations, and manage export documentation for cross-trade to African countries.

Strong accuracy, organisation, and communication are essential. Ideal candidates have 2–3 years in sales support or admin coordination, Excel expertise, a matric or higher, and a valid Code 8