Sailing Schedule Administrator

Staff Unlimited Recruitment; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Staff Unlimited Recruitment is assisting a leading logistics/maritime organisation in Cape Town to hire a Sailing Schedule Administrator on-site in the Western Cape. You will monitor vessel itineraries, maintain schedules, manage SI cut-off times, and support shipping coordination.

This role emphasizes accuracy, timeliness, and cross-functional communication. Ideal candidates have at least 3 years in logistics or maritime ops, strong Excel and data tools, and excellent organizational skills.

Qualifications

• Minimum of 3 years’ experience in a logistics, shipping, or maritime environment.
• Proficiency in Excel, R, and data management tools.
• Strong communication and relationship-building skills.
• Excellent time management and organizational abilities.

Responsibilities

• Monitor, adjust, and accurately capture vessel itineraries in tracking systems.
• Maintain up-to-date vessel schedules reflecting real-time timelines.
• Review/update Shipping Instruction cut-off times and deadlines per requirements.
• Track shipments and containers throughout their transit lifecycle.
• Audit systems and reports to detect and correct data errors.
• Identify operational issues and communicate escalation points with providers.
• Communicate clearly with internal teams and external service providers.
• Provide ad-hoc administrative support to senior operational teammates.

Skills

Microsoft Excel

R

C

Data management tools

Tools

Operational tracking systems

Job description

Overview

Are you ready to be a key player in optimizing maritime logistics operations? Our client, a leading organization within the logistics, shipping, and maritime industries, is seeking a detail-oriented Sailing Schedule Administrator to join their dynamic team in the Western Cape. This role offers a unique opportunity to contribute to the efficiency and accuracy of vessel scheduling and shipping coordination, ensuring seamless maritime activities across various stakeholders.

Responsibilities

• Monitor, adjust, and accurately capture stack information and vessel itineraries within operational tracking systems.
• Maintain up-to-date vessel schedules that reflect real-time maritime logistics timelines.
• Review, manage, and update Shipping Instruction (SI) cut-off times and deadlines strictly in accordance with operational requirements.
• Continuously track and monitor shipments and individual containers throughout their transit lifecycle.
• Conduct regular system and report audits to proactively detect, isolate, and correct data errors.
• Identify operational discrepancies and communicate escalation points or service delivery issues with relevant service providers and shipping lines.
• Build and maintain strong working relationships with internal teams and external service providers through clear and effective communication.
• Provide ad-hoc administrative support to senior operational teammates to enhance departmental workflows.

Requirements

• Minimum of 3 years’ experience in a logistics, shipping, or maritime environment.
• Proficiency in Microsoft Excel, R, and familiarity with C and data management tools.
• Strong communication and relationship-building skills.
• Excellent time management and organizational abilities.

Nice to Have

• Experience with operational tracking systems used in maritime logistics.
• Knowledge of shipping schedules, cut-off times, and transit processes.

What We’ll Give You

• An engaging full-time role on site in the Western Cape.
• Opportunity to work within a collaborative team dedicated to operational excellence.
• A chance to develop your expertise within a growing sector.

Take the next step in your logistics career and apply now to be part of a company shaping the future of maritime logistics. Join us and help ensure our client’s operations run smoothly and efficiently.