Sailing Schedule Administrator

Staff Unlimited Recruitment Pty Ltd; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

On-site role

Collaborative team

Job summary

Staff Unlimited Recruitment Pty Ltd seeks a Sailing Schedule Administrator to optimize maritime logistics. You will ensure accurate vessel itineraries, maintain schedules, and manage cut-off times in collaboration with shipping lines and internal teams.

The role focuses on monitoring shipments, auditing data, and providing support to senior operations staff to improve workflows within a Western Cape-based team.

Qualifications

• 3+ years in logistics/shipping/maritime operations.
• Proficient in Excel, R, and familiar with C and data tools.
• Strong communication and organization skills.

Responsibilities

• Monitor, adjust, and capture vessel itineraries in tracking systems.
• Maintain up-to-date vessel schedules reflecting real-time timelines.
• Review SI cut-off times and deadlines per operational requirements.
• Track shipments and containers throughout their transit lifecycle.
• Audit systems and reports to detect and correct data errors.
• Identify discrepancies and escalate service delivery issues with providers.
• Build relationships with internal teams and external providers through clear communication.
• Provide ad-hoc admin support to senior operations teammates.

Skills

Logistics experience

Communication

Time management

Organizational skills

Tools

Microsoft Excel

R

C

Data management tools

Job description

Overview

Are you ready to be a key player in optimizing maritime logistics operations? Our client, a leading organization within the logistics, shipping, and maritime industries, is seeking a detail-oriented Sailing Schedule Administrator to join their dynamic team in the Western Cape. This role offers a unique opportunity to contribute to the efficiency and accuracy of vessel scheduling and shipping coordination, ensuring seamless maritime activities across various stakeholders.

Responsibilities

• Monitor, adjust, and accurately capture stack information and vessel itineraries within operational tracking systems.
• Maintain up-to-date vessel schedules that reflect real-time maritime logistics timelines.
• Review, manage, and update Shipping Instruction (SI) cut-off times and deadlines strictly in accordance with operational requirements.
• Continuously track and monitor shipments and individual containers throughout their transit lifecycle.
• Conduct regular system and report audits to proactively detect, isolate, and correct data errors.
• Identify operational discrepancies and communicate escalation points or service delivery issues with relevant service providers and shipping lines.
• Build and maintain strong working relationships with internal teams and external service providers through clear and effective communication.
• Provide ad-hoc administrative support to senior operational teammates to enhance departmental workflows.

Requirements

• Minimum of 3 years’ experience in a logistics, shipping, or maritime environment.
• Proficiency in Microsoft Excel, R, and familiarity with C and data management tools.
• Strong communication and relationship-building skills.
• Excellent time management and organizational abilities.

Nice to Have

• Experience with operational tracking systems used in maritime logistics.
• Knowledge of shipping schedules, cut-off times, and transit processes.

What We’ll Give You

• An engaging full-time role on site in the Western Cape.
• Opportunity to work within a collaborative team dedicated to operational excellence.
• A chance to develop your expertise within a growing sector.

Take the next step in your logistics career and apply now to be part of a company shaping the future of maritime logistics. Join us and help ensure our client’s operations run smoothly and efficiently.