Resourcing Administrator

Guardian Recruiting (Pty) Ltd; Cape Town; On-site; ZAR 150,000 - 190,000; Full time

Job summary

Guardian Recruiting (Pty) Ltd is seeking a Resourcing Administrator to support the HR global resourcing team with efficient administrative services across the business.

You will manage recruitment administration, postings, ATS workflows, interview scheduling, and reporting while maintaining data accuracy and confidentiality in a fast-paced environment.

Qualifications

• Formal three-year National Diploma in Human Resources or similar.
• Proven HR administration, resourcing or recruitment/talent administration experience.
• Ability to maintain highest confidentiality and awareness of GDPR implications.

Responsibilities

• Provide general administrative support to the Group Resourcing team and manage contract documents.
• Handle Recruitment Email Inbox and respond promptly to internal/external enquiries.
• Support end-to-end recruitment administration: manage job postings, schedule interviews, and track workflows in the ATS.

Skills

Attention to detail

Data integrity

Confidentiality

English proficiency

Time management

Relationship building

Education

National Diploma in Human Resources

Tools

Applicant Tracking System (ATS)

Job description

Resourcing Administrator

Reporting to Senior Manager -- Resourcing -- Group Human Resources

Role Overview

Purpose of job

The role of the Resourcing Administrator is to support the administrative requirements of the HR global resourcing team in the provision of an efficient and effective service to the business.

MAIN RESPONSIBILITIES AND DUTIES

• Support the Group Resourcing team in the provision of general administrative support, including maintenance and correct storage of any contractual documents.
• Assisting the Group Resourcing team with the management of the Recruitment Email Inbox.
• Providing a timely service for enquiries both internal and external. Supporting the resolution of general candidate and agency queries by both telephone and email.
• End to end recruitment administration support -- including but not limited to, managing job postings internally and externally, posting on external recruitment pages, ensuring that the correct workflows for RFR's are utilised, scheduling and tracking interviews for candidates.
• Assisting in the maintenance of the Applicant Tracking system processes, ensuring status targets are adhered to and data quality is maintained. Propose efficiencies and improvements identified from monitoring processes.
• Provide first level screening to support Group Resourcing Specialists with junior roles.
• Sourcing of candidates via Linked In, creating talent pipelines and maximising OUR CLIENT networks
• Supporting the business with providing and creating job descriptions, in the correct format. Ensuring these are maintained and stored correctly in the HR system.
• Responsible for the provision of all recruitment reporting outputs, including the monthly board report in conjunction with the team.
• Coordination of career events and attending with the main Recruiter (if in jurisdiction) and delivery of end-to-end process for unpaid Work Placements.
• Support the Group Operations and Resourcing teams on specific Resourcing related projects
• Assisting the Group Resourcing team with the administration of agency terms and invoices to ensure payment through the relevant department within agreed SLAs.
• Work closely with the Academy System SME for the Recruitment & Onboarding module to take on this knowledge on and become the SME for the team.
• Develop knowledge of different jurisdictional processes and regulatory requirements and apply this knowledge to administrative activities.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Good team player who can actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships.
• Good attention to detail with experience of maintaining data accuracy and ensuring integrity of processes is maintained.
• Formal three-year National Diploma in Human Resources or similar and proven experience in an HR administration, Resourcing or Recruitment/Talent Administration role.
• Can maintain the highest standard of confidentiality and security in terms of employee data and business information and consider the impact of GDPR on all activities undertaken.
• Ability to uphold the professional standards expected of an HR practitioner and act as a role model of excellence with all clients, internally and externally.
• Self-motivated to develop and maintain knowledge in relevant field.
• "Can-do" attitude.
• Excellent command of English - both verbal and written.
• Mature, confident and ability to be assertive when and if required.
• Excellent time management skills and ability to prioritise effectively.
• Relationship-driven.
• Passionate about making an impact within an administrative context.

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.