Reservations Manager

FROGG Recruitment SA; Gqeberha; On-site; ZAR 279,000 - 363,000; Full time

Benefits offered by this job

Company mobile phone

Job summary

FROGG Recruitment SA is seeking a Vehicle Reservations Manager in Port Elizabeth to lead a 5-person reservations team. You will optimize fleet allocations and maintain strong client communication across Email, Phone, and WhatsApp.

This role demands professional leadership and a proven track record in vehicle rental operations. The successful candidate will manage daily reservations, validate bookings, and provide after-hours support to ensure seamless service delivery.

Qualifications

• 5+ years relevant experience in vehicle rental or fleet operations.
• Experience leading a reservations or call center team.
• Excellent verbal and written communication with corporate etiquette.
• Proficiency with multi-channel communications (email, phone, WhatsApp) and internal rental software.

Responsibilities

• Oversee a 5-person reservations team, driving service standards and productivity.
• Manage multi-channel bookings via telephone, email, and WhatsApp with zero errors.
• Strategically allocate and optimize fleet to match daily bookings.
• Audit and confirm bookings and fleet placements for the following day.
• Address inquiries and escalations; provide timely updates to management.
• Provide after-hours support via allocated mobile for urgent operational challenges.

Skills

Leadership

Communication

Team management

Multi-channel comms

Fleet coordination

Problem solving

Availability after hours

Vehicle rental experience

Tools

WhatsApp Business

Rental software

Email/Phone communications

Job description

Vehicle Reservations Manager required in Port Elizabeth.

A dynamic and structured vehicle rental and operations business based in Gqeberha is seeking a highly professional, organized, and industry-experienced Reservations Manager.

The successful candidate will lead a team of 5 multi-channel reservation agents, optimize precise vehicle and fleet allocations according to daily booking schedules, and maintain exceptional client communication.

This role demands a reliable leader with mandatory vehicle rental sector experience, capable of managing daily operational validation and providing critical after-hours escalation support to ensure seamless service delivery.

Salary: R25 000 – R32 500 per month (dependent on experience).

Working Hours: On-site Monday to Friday, 08:00 – 17:00.

Company mobile phone allocated for required after-hours operational support and issue resolution.

Minimum Requirements:

• 5+ years relevant experience.
• Vehicle Rental Industry Experience: Mandatory prior experience working within a vehicle rental, fleet management, or car hire operations environment is required.
• Leadership Experience: Proven track record managing a reservations desk, call centre, or frontline customer operations team.
• Communication: Outstanding verbal and written communication skills with professional corporate etiquette and strong dispute-resolution capabilities.
• Tech-Savvy: High proficiency handling concurrent client interactions across Email, Phone, and WhatsApp Business platforms alongside specialized internal rental software.
• Logistics & Planning: Strong logical thinking with hands-on experience matching complex bookings to dynamic asset or fleet capacity.
• Problem Solving: Exceptional crisis-management and problem-solving abilities, especially when resolving scheduling conflicts under pressure.
• Availability: Trustworthy, highly accountable, and fully committed to providing reliable after-hours operational availability.

Duties and Responsibilities:

• Team Management: Oversee and direct the daily performance of a 5-person reservations team, driving high service delivery standards and productivity.
• Multi-Channel Bookings: Ensure rental bookings received via telephone, email, and WhatsApp are accurately captured, systematically processed, and tracked with zero errors.
• Fleet Allocation: Strategically assign, map, and optimize the fleet schedule to match daily vehicle booking requirements flawlessly, ensuring maximum utilization.
• Daily Validation: Audit, validate, and securely confirm all scheduled vehicle bookings and fleet placements for the following day every afternoon.
• Customer Relations: Professionally address, manage, and resolve all incoming client inquiries, complaints, rate queries, and rental escalations.
• Reporting & Escalation: Maintain open lines of communication with senior management, delivering timely operational updates and reporting system or fleet issues promptly.
• After-Hours Support: Remain highly accessible via the company-allocated mobile phone outside normal working hours to swiftly resolve urgent operational challenges and vehicle delivery/return emergencies.