Remote Project Administration & Coordination Specialist

Placements24; Mtubatuba Local Municipality; Remote; ZAR 268,000 - 469,000; Full time

Job summary

Placements24 is seeking a Project Administrative Coordinator for a fully remote role supporting large-scale infrastructure projects. You will manage project records, coordinate meetings, track timelines, and facilitate stakeholder communications from any location while aligning with Richards Bay region needs.

The ideal candidate has proven experience in project administration, strong organizational skills, and proficiency in MS Office and project tools like MS Project or Asana.

Qualifications

• Proven experience as a Project Administrator or Administrative Coordinator.
• Strong project management knowledge and methodologies.
• Excellent organizational skills with meticulous attention to detail.
• Proficient in Word, Excel, PowerPoint, Outlook and project software (MS Project, Asana).
• Strong communication and interpersonal skills for diverse stakeholders.
• Ability to work independently in a remote environment.
• Experience in engineering or construction is desirable.
• Based in a time zone suitable for Richards Bay region.

Responsibilities

• Provide administrative support for multiple concurrent projects, ensuring all documentation is current and organized.
• Coordinate project meetings, including scheduling, agenda preparation, minute-taking, and distribution of action items.
• Maintain project databases and filing systems, both electronic and physical.
• Track project timelines, milestones, and deliverables, reporting any deviations or potential risks.
• Facilitate communication between project managers, team members, and external stakeholders.
• Assist in the preparation of project reports, presentations, and proposals.
• Manage project-related correspondence and ensure timely responses.
• Support the procurement and tracking of project resources and materials.
• Ensure compliance with project administrative procedures and quality standards.
• Assist with onboarding new project team members and managing their administrative needs.

Skills

Project coordination

Administrative support

MS Office

MS Project

Asana

Communication

Remote work

Engineering industry

Tools

MS Office

MS Project

Asana

Job description

Placements24 is seeking a Project Administrative Coordinator for a fully remote role supporting large-scale infrastructure projects. You will manage project records, coordinate meetings, track timelines, and facilitate stakeholder communications from any location while aligning with Richards Bay region needs.

The ideal candidate has proven experience in project administration, strong organizational skills, and proficiency in MS Office and project tools like MS Project or Asana.