Remote Operations Specialist

Placements24; Benoni; Hybrid; ZAR 190,000 - 230,000; Full time

Benefits offered by this job

Health insurance

Remote-first culture

Professional development resources

Job summary

Placements24 seeks a highly organized Remote Operations Administrator to join our dispersed virtual team. This fully remote role supports administrative processes and operational needs to ensure productivity and efficiency.

You will manage digital records, coordinate meetings across time zones, prepare reports, handle communications, assist with travel and expense reporting, and drive process improvements in a remote-first environment.

Qualifications

• Proven experience in administrative, operations or coordination roles.
• Excellent written and verbal English communication.
• Ability to work autonomously and manage priorities in a remote setting.

Responsibilities

• Manage and coordinate daily administrative and operational tasks to support the company's remote functions.
• Maintain and organize digital records, databases, and filing systems, ensuring data accuracy and accessibility.
• Schedule and coordinate virtual meetings, webinars, and team events across different time zones.
• Prepare, format, and distribute meeting minutes, action items, and other essential documentation.
• Handle incoming and outgoing electronic communications, screening and directing inquiries efficiently.
• Assist with the preparation of reports, presentations, and financial documentation using various software applications.
• Support project coordination by tracking progress, managing documentation, and communicating updates to team members.
• Manage travel arrangements and expense reporting for remote personnel when necessary.
• Conduct online research and compile information to support business initiatives.
• Ensure compliance with company policies and procedures in all remote operational activities.
• Proactively identify areas for process improvement within the remote administrative framework.
• Uphold a high level of confidentiality regarding sensitive company and client information.

Skills

Cloud tools proficiency

Remote work experience

Communication skills

Organisational skills

Tools

Microsoft 365

Google Workspace

Slack

Zoom

Asana

Job description

Placements24 seeks a highly organized Remote Operations Administrator to join our dispersed virtual team. This fully remote role supports administrative processes and operational needs to ensure productivity and efficiency.

You will manage digital records, coordinate meetings across time zones, prepare reports, handle communications, assist with travel and expense reporting, and drive process improvements in a remote-first environment.