Remote Executive Assistant & Operations Coordinator

Insideoutva; South Africa; À distance; ZAR 312 000 - 423 000; Plein temps

Résumé du poste

Insideoutva is seeking an Executive Assistant / Operations Coordinator to support the CEO of a commercial and industrial generator services company. This remote role requires strong organization, proactive problem solving, and the ability to manage quotes and scheduling using FieldServio.

The position offers a full-time schedule, Monday to Friday, with English as the required language for all communications during the shift. Salary is $2000 per month, with a target start ASAP.

Qualifications

• Strong written and spoken English
• Ability to learn FieldServio or similar software within about a month
• Highly organized with project management aptitude
• Proactive and independent, with problem-solving focus
• Comfort using AI tools in daily workflow

Responsabilités

• Quote management: prepare and send accurate estimates using FieldServio
• Schedule and dispatch: coordinate technician allocations and communicate arrival windows
• Customer communication: be the point of contact after quote acceptance
• Process documentation: create SOPs and document workflows
• Dashboards & reporting: build trackers for quoting, scheduling and operations
• Process improvement: identify automation or optimization opportunities
• Proactive problem-solving: propose CEO-ready solutions using AI tools

Connaissances

English fluency

FieldServio learning

Project management

Proactive problem solving

AI tools

Outils

FieldServio

ChatGPT/Claude

Email/Calendar

Cadence

Description du poste

Insideoutva is seeking an Executive Assistant / Operations Coordinator to support the CEO of a commercial and industrial generator services company. This remote role requires strong organization, proactive problem solving, and the ability to manage quotes and scheduling using FieldServio.

The position offers a full-time schedule, Monday to Friday, with English as the required language for all communications during the shift. Salary is $2000 per month, with a target start ASAP.