Remote Administrative Support Specialist

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 699,000 - 1,065,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Global projects

Online training

Work-life balance

Job summary

Placements24 is seeking a dedicated Remote Administrative Support Specialist for a global consulting firm. This fully remote role supports consultants and project managers with calendars, reports, and digital filings while thriving in a virtual environment.

Ideal candidates are highly organized, proactive, and tech-savvy, with excellent communication skills and the ability to manage multiple priorities in a remote-first culture.

Qualifications

• Proven experience in an administrative support role, preferably in a remote/virtual capacity.
• Excellent organizational and time-management skills for remote work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (Zoom, Teams) and collaboration platforms (Slack, Asana).
• Strong written and verbal communication for remote collaboration.
• Self-motivated and able to work independently with minimal supervision.
• Discretion handling confidential information and maintaining data security.

Responsibilities

• Coordinate complex calendars and meeting schedules for remote team members.
• Prepare and format reports, presentations, and project-related documents.
• Organize and maintain digital project files and documentation repositories.
• Manage digital communications and ensure timely responses.
• Coordinate virtual meetings, including scheduling, setup, and minute-taking.
• Assist with travel arrangements and expense reporting for remote staff.
• Conduct online research for project proposals and deliverables.
• Support project management tasks such as tracking milestones and deadlines.
• Serve as liaison between team members and other departments.
• Assist with onboarding administrative tasks for new remote staff.
• Maintain organized contact lists and stakeholder databases.
• Perform ad-hoc tasks to support the consulting team.

Skills

Administrative support

Remote work

Microsoft Office

Google Workspace

Video conferencing

Communication

Time management

Attention to detail

Independent work

Tools

Zoom

Teams

Slack

Asana

Google Workspace

Job description

About the Role

Our client, a global consulting firm, is seeking a dedicated and resourceful Remote Administrative Support Specialist to join their distributed team. This is a fully remote position, offering the ultimate flexibility to work from home. You will be responsible for providing comprehensive administrative assistance to a team of consultants and project managers, ensuring the smooth execution of client projects and internal operations. The ideal candidate is highly organized, proactive, and possesses excellent communication skills, adept at thriving in a virtual environment. This role is critical for maintaining our high standards of client service and operational efficiency. We are looking for an individual who is tech-savvy, adaptable, and committed to delivering exceptional support from anywhere. This is a prime opportunity to grow your career in a supportive, remote-first culture.

Key Responsibilities

• Manage and coordinate complex calendars and meeting schedules for remote team members.
• Prepare and format reports, presentations, and other project-related documents.
• Organize and maintain digital project files and documentation repositories.
• Handle incoming and outgoing digital communications, ensuring timely responses.
• Coordinate virtual team meetings, including scheduling, technical setup, and minute-taking.
• Assist with travel arrangements and expense reporting for remote staff.
• Conduct online research and gather information for project proposals and client deliverables.
• Provide support for project management activities, such as tracking tasks and deadlines.
• Act as a liaison between team members and other departments.
• Assist with onboarding administrative tasks for new remote team members.
• Maintain organized contact lists and stakeholder databases.
• Perform ad-hoc administrative tasks as required to support the consulting team.

Requirements

• Proven experience in an administrative support role, preferably in a remote or virtual capacity.
• Exceptional organizational and time-management skills, crucial for remote work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing tools (e.g., Zoom, Teams) and collaborative platforms (e.g., Slack, Asana).
• Excellent written and verbal communication skills, vital for remote collaboration.
• Self-motivated and able to work independently with minimal supervision.
• Strong attention to detail and accuracy in all tasks.
• Ability to manage multiple priorities and adapt to changing project needs.
• Discretion in handling confidential information.
• Reliable internet connection and a suitable home office environment are essential.

Benefits

• Competitive salary package commensurate with experience.
• Fully remote position offering significant work-life balance.
• Opportunity to work with a leading global consulting firm.
• Access to online training and professional development resources.
• Collaborative and inclusive virtual team environment.
• Chance to contribute to impactful global projects.