Remote Event Planner & Coordinator - WhatJobs Direct (Centurion)

Placements24; Centurion; Ibrido; ZAR 248.000 - 358.000; Tempo pieno

Vantaggi offerti da questo lavoro

Remote work flexibility

Competitive contract rate

Diverse project opportunities

Access to event management tools

Long-term engagement potential

Descrizione del lavoro

Placements24 is seeking a highly organized Remote Event Planner & Coordinator to manage virtual and hybrid events from conception to completion. This fully remote role requires excellent planning, communication, and logistical skills to deliver memorable experiences for clients worldwide.

You will plan budgets, source vendors, and coordinate timelines while leveraging tools like Zoom Events, Hopin, and Bizzabo.

Competenze

• 3+ years in event planning or coordination, virtual/hybrid focus.
• Proven budget management and vendor negotiation.
• Excellent organization, time management, multitasking.
• Experience with Zoom Events, Hopin or Bizzabo.
• Strong communication and client management.
• Ability to work remotely and meet deadlines.
• Bachelor's degree in related field preferred.
• Reliable internet and home office setup.

Mansioni

• Plan, organize, and execute virtual and hybrid events, managing all logistical aspects.
• Develop event budgets, track expenses, and ensure projects are delivered within financial constraints.
• Source and negotiate with vendors (e.g., AV, catering, platforms, speakers).
• Coordinate event timelines, schedules, and participant communication effectively.
• Manage virtual event platforms, ensuring smooth technical execution and user experience.
• Liaise with clients to understand their event goals, preferences, and requirements.
• Develop contingency plans to address potential issues and ensure event success.
• Create post-event reports, analyzing feedback and identifying areas for improvement.
• Maintain strong relationships with clients, vendors, and internal stakeholders.
• Utilize project management tools and communication platforms to manage workflow and collaboration.

Conoscenze

Event planning

Budget management

Vendor negotiation

Virtual event platforms

Communication

Remote work

Time management

Formazione

Bachelor's degree (Hospitality/Marketing/Communications)

Strumenti

Zoom Events

Hopin

Bizzabo

Descrizione del lavoro

About the Role

Our client is seeking a highly organized and proactive Remote Event Planner & Coordinator to manage and execute a wide range of virtual and hybrid events. This role is crucial for delivering seamless and memorable experiences for our clients' stakeholders, regardless of geographical location. The ideal candidate will possess exceptional planning, communication, and logistical skills, with a proven track record of managing events from conception to completion. Operating entirely remotely, you will leverage digital tools and platforms to coordinate with vendors, clients, and internal teams, ensuring all event objectives are met. This position requires a self-starter who can work independently, manage multiple projects simultaneously, and maintain a high level of attention to detail in a virtual environment. Your role will be to ensure that every event, whether fully virtual or hybrid, is executed flawlessly and exceeds client expectations, contributing directly to the success and reach of our client's brand.

Key Responsibilities

• Plan, organize, and execute virtual and hybrid events, managing all logistical aspects.
• Develop event budgets, track expenses, and ensure projects are delivered within financial constraints.
• Source and negotiate with vendors (e.g., AV, catering partners for hybrid elements, virtual platforms, speakers).
• Coordinate event timelines, schedules, and participant communication effectively.
• Manage virtual event platforms, ensuring smooth technical execution and user experience.
• Liaise with clients to understand their event goals, preferences, and requirements.
• Develop contingency plans to address potential issues and ensure event success.
• Create post-event reports, analyzing feedback and identifying areas for improvement.
• Maintain strong relationships with clients, vendors, and internal stakeholders.
• Utilize project management tools and communication platforms to manage workflow and collaboration.

Requirements

• Proven experience (3+ years) as an Event Planner or Coordinator, with a strong focus on virtual and hybrid events.
• Demonstrated success in managing budgets and negotiating with vendors.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in virtual event platforms (e.g., Zoom Events, Hopin, Bizzabo) and project management software.
• Exceptional communication, interpersonal, and client management skills.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• Strong problem-solving skills and the ability to think critically under pressure.
• A creative mindset with a keen eye for detail and presentation.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Must have a reliable internet connection and a dedicated home office setup.

Benefits

This role offers the flexibility and autonomy of remote work, allowing for a great work-life balance. Our client provides a competitive contract rate that reflects the expertise and responsibilities of the position. You will have the opportunity to work on diverse and engaging events for a reputable organization. This role provides significant exposure to the evolving landscape of virtual and hybrid event management, fostering continuous learning and professional growth. Access to state-of-the-art event management tools and platforms will be provided. Potential for long-term engagement and future project opportunities exists for high-performing individuals.