Remote Catering Event Planner

Placements24; Paarl; Hybrid; ZAR 240,000 - 360,000; Full time

Job summary

Placements24 is seeking a meticulous and creative Remote Catering Event Planner to drive end-to-end virtual events for discerning clients. You will liaise with caterers, suppliers, and clients, manage budgets and timelines, and deliver memorable experiences from your home office.

The role requires at least 3 years in event planning, strong coordination and negotiation skills, proficiency with CRM and event management tools, and the ability to work independently in a remote setup, preferably with

Qualifications

• Minimum of 3 years of experience in event planning, catering coordination, or a related role.
• Proven ability to plan and execute diverse catering events with budgets and timelines.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency with CRM systems and virtual collaboration tools.

Responsibilities

• Plan and manage all aspects of catering events from initial client consult to final execution.
• Develop proposals with menus, timelines, and budget outlines.
• Source external caterers and suppliers to meet client needs.
• Manage client communications, providing timely updates and inquiries.
• Oversee event logistics and vendor coordination, including virtual coordination.
• Ensure events adhere to budgets and timelines and maintain records.

Skills

Organization

Time management

Multitasking

Communication

Negotiation

Problem solving

Tools

CRM software

Event management software

Video conferencing

Job description

About the Role

Our client, a distinguished provider of bespoke catering services, is seeking a meticulous and creative Remote Catering Event Planner to join their expanding virtual team. This is a fully remote position, offering the flexibility to manage events from your chosen location. The ideal candidate will excel at conceptualizing and executing memorable catering experiences, working closely with clients to understand their vision and bring it to life. You will be responsible for liaising with caterers, suppliers, and clients, managing timelines, budgets, and ensuring seamless event delivery. This role requires exceptional organizational skills, a strong understanding of event dynamics, and a passion for creating exceptional client experiences. You will be instrumental in shaping unique events across various locations without needing to be physically present at a specific office.

Key Responsibilities

• Plan and manage all aspects of catering events, from initial client consultation to final execution and follow-up.
• Develop detailed event proposals, including menus, timelines, and budget outlines.
• Source and coordinate with appropriate external caterers and suppliers to meet client needs and quality standards.
• Manage client communications, providing updates and addressing inquiries in a timely and professional manner.
• Oversee event logistics, including scheduling, vendor coordination, and on-site (virtual coordination) support as needed.
• Ensure all events adhere to agreed-upon budgets and timelines.
• Maintain accurate event records, contracts, and client databases.
• Troubleshoot and resolve any issues that may arise during the planning or execution phases of an event.
• Stay updated on industry trends and best practices in event planning and catering.

Requirements

• Minimum of 3 years of experience in event planning, catering coordination, or a related role.
• Demonstrated success in planning and executing diverse events.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency with event management software, CRM systems, and virtual collaboration tools.
• Ability to work independently, manage your own schedule, and maintain high productivity in a remote environment.
• A proactive approach to problem-solving and a keen eye for detail.
• A passion for hospitality and creating exceptional guest experiences.
• A reliable home office setup with high-speed internet access.
• Experience supporting events in the Paarl or Western Cape region is an advantage but not mandatory.

Benefits

This role offers the significant advantage of being fully remote, providing ultimate flexibility. You will receive a competitive salary or project-based compensation, reflecting your expertise. Gain invaluable experience working with a dynamic team and contributing to a wide range of sophisticated events. Our client invests in your professional development through ongoing training and access to industry resources. Enjoy the autonomy and work-life balance that a remote position provides. This is an excellent opportunity to build your career in event planning with a reputable organization.